Managing ATS Integration Settings

The ATS Integration Settings in Bullhorn Automation allow administrators to seamlessly manage their connection with their Applicant Tracking System (ATS), such as Bullhorn or Salesforce. From this tab, you can fine-tune integration settings, sync data instantly, and oversee user management to ensure accurate, up-to-date records.

Accessing ATS Integration Settings

To configure your integration:

  1. Navigate to Settings > Bullhorn > Bullhorn Integration Settings.

  2. Click [Name of ATS] Integration Settings to open the menu.

Custom Field Selection

Bullhorn Automation automatically imports standard Bullhorn fields, but you can also select custom fields to include. These fields can be used for:

  • Merge tags in emails and automation workflows.

  • Automation actions that update Bullhorn records.

  • Triggering workflows based on custom dates.

Custom fields are not required for filtering records within Bullhorn Automation, they should only be imported if you plan to use them in automations.

Select Submissions and Placements to Import

You can specify which submission and placement statuses should be counted in Bullhorn Automation. These statuses help power your:

  • Dashboard insights

  • Notifications about new placements

To adjust these settings, navigate to the Submissions & Placements section in the Bullhorn Integration Settings menu and check the statuses you want to include.

Sync Bullhorn Data Now

Bullhorn Automation syncs ATS data every hour, but you can manually trigger a sync using the Sync Bullhorn Data Now button at the top of the menu.

This functionality is exclusive to Bullhorn ATS clients.

How It Works

  • Click Sync Bullhorn Data Now to initiate an immediate data sync.

  • If a sync is already in progress, pressing the button again will not start another sync.

  • Once complete, you’ll receive an email notification (only if the sync was successfully initiated).

What Data is Synced?

  • Any edits made to records in the ATS since the last sync.

  • User updates, ownership assignments, and status changes.

 

  • Avoid triggering the sync repeatedly in a short timeframe.

  • If data does not sync within 30 minutes, log a ticket with Bullhorn Support.

While this option is a way for Bullhorn ATS clients to kick-off an immediate data sync, the sync times can vary due to a number of factors such as:

  • Bullhorn Automation is currently processing your company's scheduled sync.
  • Amount of data being mapped back into Bullhorn Automation.