Manage Alternate Approver Details

Overview

Alternate Approvers may be added if the original approver is not able to approve time for a period. Use the Alternate Approver tool only if your change is short term or temporary. If your change is long term, please update approver details in your front office system or make a permanent change to the approver details Bullhorn Time & Expense.

For the convenience of your client, approvers who receive email approval links will be able to set an alternate approver from the Approval Application.

Steps

Add Alternate Approver

  1. Click on the Approver’s email address from the Unapproved Time tab.
  2. Enter the name, email, and date range for the alternate approver.
  3. Click Submit when you are done.

Remove Alternate Approver

  1. Select the approver's details from the Unapproved Time tab.
  2. Click Remove alternate user.
  3. Click Submit.

Add Multiple Alternate Approvers

This feature is disabled by default. Please contact Bullhorn Time & Expense Support to enable this.

If this feature is enabled, multiple approvers may be manually added to receive approval requests from Bullhorn Time & Expense.

  1. Click Add another alternate.
  2. Enter the name, email address, and start and end date for receiving approval requests.
  3. Click Submit to save.

In addition to adding alternate approvers, you may complete the following actions:

  • Remove last row - Deletes the last alternate approver row. Will not remove an alternate approver . Choose Deactivate to complete this.
  • Show previous changes - Allows auditing of alternate approver changes.
  • Deactivate - Fill in the box and click Submit to delete an alternate approver's information.

Don't see the approver details in Unapproved Time?

If you do not see the approver listed in the Unapproved Time Tab, you may still assign an alternate approver in most cases.

Select the View All Communications link.

  1. Find the approver that needs an alternate.
  2. Select that name in the Recipient column to launch the Alternate User Info window.
  3. Scroll to the lower portion of that screen and fill in the fields needed for your alternate approver.
  4. Click Submit when done.