Bullhorn One QuickBooks Web Connector Setup

Bullhorn One can connect to desktop versions of QuickBooks through the use of QuickBooks Web Connector (QWC) application. This article walks you through connecting and running the Web Connector for Bullhorn One customers with Workato integrations.

In order to integrate Bullhorn One with QuickBooks Desktop, you will need to request an API User for the QuickBooks integration from Bullhorn Support.

The following instructions are for Bullhorn One customers with Workato integrations. The QWC Workato version is a billable engagement. For steps to install QWC in Bullhorn Back Office, see BBO: Setting up the QuickBooks Desktop Web Connector.

Steps

Creating the QuickBooks Web Connector (QWC) File

  1. On theQuickbooks server, navigate to this url: https://qbdwebservice.azurewebsites.net/HtmlPage1.html
  2. Enter the following information:
    • API Username: The API username you received from Bullhorn.
    • Minutes to Run Sync: 60
  3. Click Create.

This will provide you with two QuickBooks Web Connector (QWC) Files. Once you have the files proceed to the next step.

Installing the Configuration File

After you receive the API User and have the QWC files, you can proceed with the setup. Both files need to be installed using the steps below.

  1. In Quickbooks, select File > Update Web Services to launch the Web Connector.
  2. In the Web Connector window, choose Add an application.

  3. Browse for and select the configuration file you saved earlier.
  4. In the Authorize New Web Service window, select OK.

  5. In the QuickBooks - Application Certificate window, select Yes, always; allow access even if QuickBooks is not running to grant the Web Connector permission to write to you company file.
  6. Select Continue...

  7. On the Access Confirmation window, select Done.
  8. You should now see your application listed in the QuickBooks Web Connector.
  9. Uncheck Auto-Run.
  10. In the Password field, enter in the API User password.

  11. Select Yes on the prompt to save your password.

Running the Web Connector for the First Time

The Web Connector will update Bullhorn One with your QuickBooks list information, including accounts, items, employee information, terms, etc.

  1. In the Web Connector, select the box to the left of the application.
  2. Choose Update Selected.

Next Steps

After the Web Connector finishes running, you may re-enable Auto-Run to automatically export invoices to Quickbooks that are in the Ready to Export status.

Updated list information will push into Bullhorn One each time you run the Web Connector.