QuickBooks Web Connector Setup

Overview

Bullhorn One can connect to desktop versions of QuickBooks through the use of QuickBooks Web Connector application. This article will walk you through connecting and running the Web Connector.

Before You Begin

In order to integrate Bullhorn One with QuickBooks Desktop, you will need to request the following from Bullhorn Support:

  • An API User for the QuickBooks integration
  • A QuickBooks Web Connector (QWC) file

Steps

Installing the Configuration File

After you receive both the API User and QWC file from Bullhorn Support, you can proceed with the setup:

  1. In Quickbooks, select File > Update Web Services to launch the Web Connector.
  2. In the Web Connector window, choose Add an application.
  3. Browse for and select the configuration file you saved earlier.
  4. In the Authorize New Web Service window, select OK.
  5. In the QuickBooks - Application Certificate window, select Yes, always; allow access even if QuickBooks is not running to grant the Web Connector permission to write to you company file.
  6. Select Continue...
  7. On the Access Confirmation window, select Done.
  8. You should now see your application listed in the QuickBooks Web Connector.
  9. Uncheck Auto-Run.
  10. In the Password field, enter in the API User password.
  11. Select Yes on the prompt to save your password.

Running the Web Connector for the First Time

The Web Connector will update Bullhorn One with your QuickBooks list information, including accounts, items, employee information, terms, etc.

  1. In the Web Connector, select the box to the left of the application.
  2. Choose Update Selected.

Next Steps

After the Web Connector finishes running, you may re-enable Auto-Run to automatically export invoices to Quickbooks that are in the Ready to Export status.

Updated list information will push into Bullhorn One each time you run the Web Connector.