Re-evaluating Time from VMS

This information is only applicable if you use VMS and have Time & Labor enabled.

When Time & Labor is enabled for a specific placement in the ATS, unless time is considered “pre-evaluated” it will flow to the ATS as REG (or “raw”) time no matter how Bullhorn Time & Expense evaluates that time.

This means that if a Client or Branch is associated with a VMS template that uses Peoplenet OT Calculation and a placement is enabled for Time & Labor, that placement must also include rules to ensure time is evaluated correctly.

If the evaluations in the VMS file must be preserved, then it is critical that the Client or Branch is associated with a VMS template that uses VMS OT Calculation. While the placement may be enabled for Time & Labor, even if that placement has rules, they will not be executed because the time will flow through the Time and Labor Engine as pre-evaluated.

To re-evaluate time from the VMS File for a Time & Labor enabled placement:

  1. In VMS, click the Settings icon in the top right.
  2. Click the Edit Pencil next to your desired template.
  3. The Edit Template Settings window will open. Ensure you're on the File Processing tab.
  4. Under Timecard, use the OT Caluclation Source dropdown to select Peoplenet OT Calculation.
    • Only check the OT Reconciliation checkbox above the OT Caluclation Course dropdown if the rule in BTE is the same as in the ATS. This doesn’t impact how the data is sent or evaluated, but could be confusing in reporting.
  5. Click Save.

You have 40 REG and 2 OT hours. They are stored in VMS as 40 REG and 2 OT. Bullhorn Time & Expense has a weekly OT of OT > 40 and the Time & Labor rule on the placement is OT > 36.
The time will be sent as pre-evaluated FALSE and will get re-evaluated by Time & Labor as 36 REG and 6 OT.
If there are no Time & Labor rules on the placement then the time would come over as 42 REG.

For information on preserving evaluations instead, see Preserving Evaluations from VMS