Prorated Per Diems
Per Diems allow a set of earn codes (meals, travel, incidentals, etc) to be added to an employee's timesheet based on the amount of worked time during the day or week. Per Diems can also be created for billing a client a daily rate, based on the amount of hours worked for an employee.
There are two types of Per Diems: Standard and Prorated. Standard Per Diems use a threshold of time either per day or per week and add an allocation of units to the timesheet. Prorated Per Diems distribute the allocation of the Per Diem based on the number of worked hours, either on the hourly or weekly level. It then adds a dollar amount to the timesheet.
Both Standard and Prorated Per Diem rules can be added to a single ruleset in . For information on Standard Per Diems see Standard Per Diems.
Prorated Set Up Specifics
The following settings are found by clicking the Add Per Diem Rule button when creating or editing a Per Diem Ruleset. For full set up instructions see Creating Per Diem Rulesets.
- Per Diem Code: Must be a Dollars Earn Code set up at the Client level and have Is Per Diem checkbox checked.
- Timeframe: Per Hour or Per Week.
- Per Hour: Has a threshold of a from/to in a HHH:MM to HHH:MM format.
- Calculation if threshold min = 0:
(Hours worked up to set threshold hours)(rate) - Calculation if hours worked in between threshold:
(hours worked) - (threshold min)(rate) - Calculation if hours worked > threshold:
(threshold max) - (threshold min)(rate)
- Calculation if threshold min = 0:
- Per Week: Has a single threshold hour in HHH:MM format.
Calculation:
(Hours worked up to set threshold hours) / (threshold hours)(rate)
- Per Hour: Has a threshold of a from/to in a HHH:MM to HHH:MM format.
- Threshold Hours: There can be multiple threshold hours in the same rule. When setting up a rule with the same earn code with multiple amounts, use multiple thresholds.
- Allocation of Units: NA, the allocation comes from the rate on the rate card.
- Weekly Cap: NA