Standard Per Diems

Per Diems allow a set of earn codes (meals, travel, incidentals, etc) to be added to an employee's timesheet based on the amount of worked time during the day or week. Per Diems can also be created for billing a client a daily rate, based on the amount of hours worked for an employee.

There are two types of Per Diems: Standard and Prorated. Standard Per Diems use a threshold of time either per day or per week and add an allocation of units to the timesheet. Prorated Per Diems distribute the allocation of the Per Diem based on the number of worked hours, either on the hourly or weekly level. It then adds a dollar amount to the timesheet.

Both Standard and Prorated Per Diem rules can be added to a single ruleset in Bullhorn Time & Expense. For information on Prorated Per Diems see Prorated Per Diems.

Standard Set Up Specifics

The following settings are found by clicking the Add Per Diem Rule button when creating or editing a Per Diem Ruleset. For full set up instructions see Creating Per Diem Rulesets.

  • Per Diem Code: Must be a Unit Earn Code set up at the Client level and have Is Per Diem checkbox checked.
  • Timeframe: Per Day or Per Week.
    • Per Day: The total worked hours in the threshold section are met in a day and the unit is applied to the timecard on a daily basis.
    • Per Week: The total weekly worked hours must be met before the unit is applied to the timecard. The unit is applied on the day the threshold hours are met, when the timeframe is Per Week.
  • Threshold Hours: There can be multiple threshold hours in the same rule. When setting up a rule with the same earn code with multiple amounts, use multiple thresholds.
  • Allocation of Units: The number of units that are added to the timecard when the threshold hours are met. The allocation of units can be any number (including decimals) but must be a positive number. They should not be set up with negative numbers. The rate from the earn code comes from the assignment’s rate card.
  • Weekly Cap: The maximum number of units added in a week. This feature is only available when the Per Day timeframe is selected in the dropdown. The weekly can not have a cap.