Best Practices for Using Bullhorn Talent Platform During a Federal Government Shutdown

As you may be aware, a potential shutdown of the United States federal government may impact certain services. Below are recommended best practices for continuing to use Bullhorn Talent Platform.

• Continue Completing Form Any document that needs to be completed and signed by a Candidate I-9s: Employees and employers are still required to complete Form I-9s even if the federal government is shut down. Normal I-9 Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. completion procedures should continue without interruption.

• Do Not Disable Automatic E-Verify An online system that confirms the eligibility of an Employee to work in the United States. The process compares information entered by an employer from an employee’s Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility.: E-Verify Web Services may be temporarily unavailable during a government shutdown. If unavailable, E-Verify case creation will fail. It is important to resume the use of E-Verify as soon as services are restored to ensure compliance.

• Managing Tentative Nonconfirmations (TNCs)

  • If the E-Verify system is down, TNC referrals will not process, and Further Action Notices (FANs) will not download.

  • Employees who need to act on TNCs (complete a FAN or visit a DHS/SSA location) will be granted additional time to resolve the matter after E-Verify operations resume.

• Do Not Take Adverse Action Against Employees: Employers are prohibited from taking any adverse action against employees with TNCs that cannot be processed while the E-Verify system is unavailable..

Steps to Submit/Process E-Verify Cases After a Government Shutdown

Once federal operations resume, the following steps should be taken to ensure all E-Verify cases are properly submitted and processed.

For Bullhorn ATS-Integrated Customers with Talent Platform:

1. Navigate to the candidate’s profile in your ATS.

2. Click on the Talent Platform custom tab.

3. Select the E-Verify section within the candidate profile.

4. If the I-9 was created more than 3 days ago:

   • Select a Late Verification Reason to indicate the delay.

5. Click Create New E-Verify Case.

For Customers Not Integrated with Bullhorn ATS with Talent Platform:

1. Log into Talent Platform.

2. Use the search bar in the upper-left corner to locate the candidate.

3. Select the candidate and navigate to the E-Verify section within their profile.

4. If the I-9 was created more than 3 days ago:

   • Select a Late Verification Reason to indicate the delay.

5. Click Create New E-Verify Case.

Using the I-9 Dashboard to Identify Candidates Needing E-Verify

If you are leveraging Talent Platform, you can use the I-9 Dashboard 2.0 to quickly locate candidates who may need an E-Verify case created.

Steps:

1. Log into Talent Platform

2. On the left-hand side, click on I-9/ E-Verify to expand the section

3. Click on I-9 Dashboard 2.0.

4. On the right-hand side, click Advanced Search for additional filtering options

5. Under Section 2 Completed Range, select the date range to display completed Section 2’s.

6. Then click on Search on the right-hand side.

   • The dashboard will update to show relevant candidates

7. Review the E-Verify Case # and Section 2 Completed columns to identify candidates who do not yet have an E-Verify case.

8. To run an E-Verify case for a candidate:

   • Click on the candidate’s row to open the slide-out panel

   • Click Complete E-Verify Case and follow the steps outlined in the ATS-integrated or Non-ATS instructions above.