Add PayBill Code

This workflow creates a non-fee paybill code record.

Permission for this component is granted via the manage paybill code permission under the financial administration category.

  • To create a fee paybill code record, see Add Fee.
  • For an overview on fees, see Fee Overview.
  1. From the Manage PayBill Codes segment, click the Add button below the list box.

  2. The Create PayBill Code workflow opens in a new window.

    • While updating the form, fields marked in red are required to complete the workflow. Click on the buttons to the right of certain fields to open a new window which will allow you to search and select options related to that specific field.
    • Code – unique value for each paybill code.
    • Description – a short description of the paybill code.
    • Measurement – is either hours or units.
    • Sort – Enter a number to indicate the order in which paybill codes are printed on employee check stubs.
    • Other Wage Identifier – An additional method to identify this paybill code.
    • Active – check this box to set this paybill code as active.
    • Default – check this box to set this paybill code as default.
    • Payroll Taxable – If selected, indicates payroll taxes should be calculated for this paybill code.
    • Sales Taxable – If selected, indicates sales tax should be calculated for this paybill code.
    • Supplemental Pay – If selected, indicates this paybill code is considered supplemental pay.
    • Allow Deductions – If selected, indicates deductions should be subtracted from this paybill code.
    • Allow Discounts – If selected, this paybill code is discountable for invoicing.
    • Include in Eligibility – If selected, this paybill code is included when calculating eligibility.

    • Employee WC Hours – If selected, this paybill code is included when calculating employee-paid workers compensation.

      The ‘Employee WC hours’ flag is currently not used.

    • Employee ACA Hours – If selected, this paybill code is included in the calculation of hours for ACA eligibility.
    • ACA Fee – If you want the system to calculate an ACA cost recapture fee whenever this PayBill Code is used on a Timecard, place a check in the ACA Fee checkbox.
    • Other Fee – If you want the system to calculate another type of fee whenever this PayBill Code is used on a Timecard, place a check in the Other Fee checkbox.
    • COVID Sick Leave $511 Per Day - If selected, *amount paid with this paybill code will be presented in Box 14 on the employee W-2 when government reporting is processed
    • COVID Sick Leave $200 Per Day - If selected, *amount paid with this paybill code will be presented in Box 14 on the employee W-2 when government reporting is processed.
    • COVID Family Leave - If selected, *amount paid with this paybill code will be presented in Box 14 on the employee W-2 when government reporting is processed.

    $ amount thresholds are informational only. Agency is responsible for enforcement of maximums.

    • Clicking Confirm completes the workflow and returns to the Manage PayBill Codes segment.
  3. The new code is last in the list box and is accessible via the code link.