AI Assistant for Candidate Records

This article explains how to use AI Assistant on a Candidate record. AI Assistant generates messages by automatically pulling information from the records in your Bullhorn ATS. You can AI Assistant to generate email messages, screening questions, pitches, and much more with the click of a button.

AI Assistant is an optional feature. To request it, please reach out to your Bullhorn Account Manager.

Accessing AI Assistant

  1. Open the candidate record you want to create correspondence for.

  2. Click the AI Assistant button in the record header.

  3. AI Assistant will open in a slideout on the right side of the screen.

    • If you have the AI Assistant Candidate Card enabled, selecting a prompt on the card will open the AI Assistant slideout with your prompt pre-selected.

Sending a Prompt

When sending a prompt, you can select from the available standard prompts, or write your own custom prompt.

Sending a Standard Prompt

  1. All available prompts are listed on the slideout. Click on a prompt to select it.

    Your administrator may have enabled a different set of prompts than pictured above.

  2. Select any desired data points from the Select a Job and using fields:

    • Select a Job: Enter the name or ID of a job record to tailor your prompt to a specific job. AI Assistant will include the job title and description as data points.

    • Using: Select data points from the candidate record to send with your prompt. Most prompts will have data points preselected. You can remove unwanted data points by clicking the X icon.

  3. Use the TONE, LENGTH, LANGUAGE, or CUSTOM ACTION buttons to select any required adjustments:

    • TONE: Select your preferred writing style.

    • LENGTH: Select your preferred word count.

    • LANGUAGE: Translate your message to one of the supported languages. The default selection is based on your Private Label's locale setting.

    • CUSTOM ACTION: This option opens a text field where you can enter any additional instructions, such as requesting specific formatting. Once you have entered your custom action, click SUBMIT.

  4. Click GENERATE to send your prompt.

Sending a Custom Prompt

  1. To write your own prompt, click the CUSTOM PROMPT option at the bottom of the list.

  2. Enter your prompt in the Type a custom prompt field.

    See AI Assistant - Prompting Best Practices for tips on writing an effective prompt.

  3. Click the Select Data field to select any data points from the candidate record to send with your prompt.

  4. Click GENERATE to send your prompt.

Viewing and Refining Prompt Responses

  1. After you click GENERATE, your prompt response will appear in the conversation window.

  2. To refine the response, type any additional instructions in the text box beneath the conversation window, then press Enter or click GENERATE.

    • Before you type into the text box, the “GENERATE” button will show as “REGENERATE”. Click REGENERATE if you want to retry the same prompt without changing anything.

  3. AI Assistant will reply to your request with an updated version of the prompt response.

  4. You can continue to request changes until you are satisfied. AI Assistant will retain the context of the original prompt as well as the most recent requests and responses.

  5. Once you’re satisfied with the results, click COPY TO CLIPBOARD to copy the text.

Resetting or Exiting AI Assistant

To reset AI Assistant and start a new prompt, click START OVER at the top of the slideout.

To exit the AI Assistant slideout, click the X in the top right corner.

If you reset or exit the AI Assistant slideout, you’ll lose your current conversation. A warning will appear to prevent you from losing important information.

You can prevent this warning from appearing in the future by checking Do not show this warning again.