Setting Up Multirate Placement Mappings

In order to use multirate placements in Bullhorn Back Office, you must have the time entry methods properly configured in both Bullhorn ATS and in Bullhorn Back Office. This article will walk you through configuring the time entry mappings.

See Using Mutirate Placements for more information.

In Bullhorn ATS

  1. From your Bullhorn Menu, select Field Mappings.
    • S-Release: On the Tools menu, select Field Mappings.

  2. Locate an unused customText field (customText1-40 only) under the Placement Entity.
  3. Select the link for the field name and edit the following properties:
    • Display Name: Time Entry Type
    • Edit Type: Drop Down
    • Required: No
    • Hidden: No
    • Allow Multiple Values: Single
    • Sort Order: Input the number that matches where you want this field to display on the Edit screen. Use the sort orders of other fields to help guide you.

      We recommend keeping sort orders 5 numbers apart (130, 135) as a best practice so if you need to add a field in the future, you can easily fit it in.

      Sort orders must be unique. Don't use the same sort order for two fields as doing so can cause your new field to not display.

    • Value List: Copy and paste the following values into the Value List:
      • Hours,Time In/Out,Clock In/Out,VMS Hours,VMS Time In/Out,VMS Week,VMS Basic,Clock,Basic
  4. Select Save to confirm your changes.

In Bullhorn Back Office

  1. Navigate to the Control Panel.
  2. From the menu on the left, select Integrations > ATS.
  3. Using the Search box, type in "Assignment.Timesheet.Entry".
  4. Complete the Assignment.Timesheet.Entry mapping table with the following values:

    5. Integration Value Bullhorn Back Office Value
    Hours Hours
    Time In/Out In/Out
    Clock In/Out Clock
    VMS Hours GroupHours
    VMS Time In/Out GroupIn/Out
    VMS Week GroupWeek
    VMS Basic GroupBasic
    Clock Timeclock
    Basic Basic

    * This indicates any other value than what is listed above.

    Time In/Out

    This is the default value you wish to have if one of the above is not chosen.

  5. Select Update to confirm your changes.

Contact Support to have them finish the Bullhorn Back Office setup.

Bullhorn ATS Error Resolution

Enabling the field mappings may cause the following Bullhorn ATS error to show:

  • "Assignment: Invalid Hour Entry Type with customText# field empty (customText#) with mapping: customText#"

To resolve this error:

  1. Go into the placement record in Bullhorn ATS.
  2. Select the timesheet entry type.
  3. Save the record.
  4. Refresh the record in Bullhorn Back Office to clear the error.