Changing Accounting Period Dates

Systematic Accounting Period enhances your ability to tie pay and bill data together based on when costs are incurred and revenue is recognized. This feature allows you to create working lists to filter and action upon charges based on a specified accounting period. The Accounting Period is available for reporting in Canvas and Data Replication. Bullhorn automatically assigns an Accounting Period to every Payable and Billable transaction that is added to the system based on your configuration. Additional UI components also assist in filtering and sorting your data based on the Accounting Period.

Use the steps below to update Accounting Period Dates in any scenario.

Changing Accounting Period Dates on Individual Transactions

There are many situations in which you may need to update the Accounting Period on a transaction. For instance, there may be questions about a specific candidate's time that you don’t want to pay or bill for until the issue is resolved. You can move the Accounting Period forward to the next Accounting Period, so that the existing transactions do not get caught in the current week's pay exports or invoice creation.

1. Navigate to the Payable Charges List or the Billable Charges List.
2. Locate and click into the charge you need to update.
3. Under the Transactions tab, locate the transaction that needs the Accounting Period Date updated.
4. Under the Accounting Period column, click into the cell that needs updated.
5. Update the Accounting Period to the correct date using the drop down.

Mass Updating Accounting Period Dates

There are many reasons why you may need to update the Accounting Period on a group of Payable or Billable Charges. For example, if a large enough amount of time comes in after the Accounting Period has closed, you may decide to do a late payroll run for that week. Originally, these charges will have been automatically assigned next week’s Accounting Period, but they need to be updated to this week's Accounting Period because you have decided to pay and bill them this week. From the Charge List screen, you can mass update the Accounting Period for a group of Payable or Billable Charges by changing it to a closed period (like this example) or a future period.

1. Navigate to the Payable Charges List or the Billable Charges List.
2. Use the check boxes to select all the transactions you need to update.
   • You can easily filter for transactions matching the desired criteria by using the Advanced List Search.
3. From the Action drop down, select Change Accounting Period.
4. Fill out the Current Accounting Period Date and New Accounting Period Date drop downs in the pop up window.
5. Click Save.

Upon saving, the pop up window will close and you will receive a green banner confirming your changes.