Editing Invoice Term Templates

Invoice Term Templates make it easier to add Invoice Terms to customer records and ensure they are formatted correctly. Instead of requiring Invoice Terms to be created from scratch for each customer, you can define a set of Invoice Terms at the Agency level and allow users to select from a list of options.

Follow the steps below to edit an existing Invoice Term Template.

Any changes made to an Invoice Term Template will only impact new Invoice Terms. Changes made to an Invoice Term Template will not update any existing Invoice Terms that use that template.

1. From your Bullhorn menu, select Admin > Invoice Term Template.

2. Open the Invoice Term Template you would like to edit by clicking the name or ID number.

3. Make any needed edits to the Invoice Term Template.

   • All fields are editable on Invoice Term Templates

     Currency and Invoice Statement Template must be filled out to save the template.

     • Template Title: This is the name of the term template profile. Name your template something that will be easy for your Recruiters and Sales Team members to understand, such as "Contract Placement" or "Permanent Placement".

     •  Title: This is the name of the term profile that will be used in other parts of the application. Enter in a name that helps distinguish it from other term profiles.

     • Currency: Sets the currency type used on the invoice. Mixed currency invoices are not supported.

     • Invoice On: Choose between Transaction Date, Week-Ending Date, or Date Recorded.

     • Payment Terms: Sets the number of days after the invoice date that the invoice is due.

       • Due Upon Receipt: The due date is the same as the invoice date.

       • Net 5, Net 10, etc.: The due date is the invoice date + the Net Value.

         For Net 15, if the invoice date is 8/15/2025, the due date will be 8/30/2025.

     • Approval Required: Determines whether or not the invoice needs to be approved prior to it being finalized. This applies to Original and Credit invoice types.
     • PO Required: Indicates whether a Purchase Order is Required under this Invoice Term.
     • Wait For Timecards: Indicates whether or not Billable Charges can be invoiced without a timecard. This applies to Original invoice types.
     • Invoice Only Approved Timecards: Indicates whether or not Billable Charges can be invoiced prior to timecards being approved. This applies to Original invoice types.

     • General Ledger Accounts Receivable: Used to assign a general ledger account to the invoice term. You may choose from a list of active accounts receivable options in the General Ledger Accounts table.

     • Invoice Statement Template: Select an invoice template to set the style and format of the invoice.
     • Remit Instructions: Include additional information for remitting payment, such as wire or electronic transfer instructions, payment address, etc.

     • Split Invoice By, Group Invoice By, and/or Summarize Invoice By: Allows you to choose what data gets displayed on your invoices, and which fields determine how data is segmented on the Invoice (Split By), Invoice Group (Group By), and Invoice Line (Summarize By) levels. See Invoice Terms: Split By, Group By, Summarize By for more information.

4. Click Save.