User Role Options

User Roles are assigned to Bullhorn Time & Expense Admin Users to determine what a User has access to in the Time Management Console (TMC). You can assign multiple users to a role to give them identical access and create new roles for different access levels.

The following options are organized by the headers available in the TMC under Maintenance > Administration > Roles. For full instructions on new Role creation see Creating New User Roles. For standard Role setting combinations see Common User Roles.

User

Setting	Description
Password expires after	Users password expires due to last log in based off the X amount of days.
Auto-deactivate after	Users will automatically be deactivated based of the amount of days you designate.
Show Last 4 SSN	Controls if the last four numbers of employees Social Security Number is visible or not.
View Pay Dollars	Controls if users can see Pay amounts in Employee Setup and on Reports.
View Bill Dollars	Controls if users can see Bill amounts in Employee Setup and on Reports.

Employee Maintenance

Setting	Description
No, View Only, Edit and Add, Edit only, Site/Dept Changes Only with New Add	No: Employee Setup doesn’t show at all. View Only: Employee Setup is visible, but no changes can be made. Edit and Add: Users can make changes to current employees and add new employees. Edit Only: Users can only edit current employees. Site/Dept Changes Only with New Add: Allows users to add new employees, but only change existing employee's primary site and departments via the Sites / Depts tab in the Employee Setup.
Include Rates Checkbox	If checked, the employees rates will be visible and are used to calculate the Bill and Pay Rates. This should be used in conjunction with Dept Level Rates, showing under Additional Functionality.
Add Clock/Dept Checkbox	If checked, users can add Clock and Department information to the employees setup.
Salary Allocation	Used for tracking salaried hours. Not applicable to most Staffing Agencies.

Time Card Screen

Setting	Description
Fix Punches	Allows users to fix missing punches that may have been recorded.
Shift Diff Changes	Allows users to change the shift differentials based of setup in Department Shift Differentials.
Department Changes	Allows users to update department information. Departments are equal to Assignments. If an employee does not enter time under the correct Department, they have to re-open the period and update the information.
Void Punches	Allows users to void employee punches that were recorded incorrectly or by mistake.
Adjustment Entry	No: Can't enter adjustments on employees timesheets. Yes: Can enter adjustments on employee timesheets. New Trans ONLY: Can only enter an adjustment on a timesheet for hours not punched by employee.
OT Allocation	Allows users to re-allocate the distribution of Overtime (OT) hours between departments or days for an individual employee.
Allow Move Hours	Allows users to move hours from one paycode to another or Department / Assignment to another.
Prevent Negative Adjustments	Allows users to enter new transactions on timesheets to result in a negative adjustment (deducting hours) or total hours.
Pre-Close Adjustments	Allows changes to be made after the week is finished, but before the payfile is created.
Transaction After Close	Allows adjustments to be made to employee timesheets when the pay period is already closed.
Allow Closed Period Adjustments	Allows adjustments to be made to employee timesheets when the pay period is already closed.
Allow TimeCard Comment Entry	Allows users to enter comments on employee timesheets for auditing purposes.
Allow UDF Edit	No Access: Can't see the UDFs entered by employees. View: Can view the employees UDF submissions, but can't edit them. View/Edit: Can view the UDFs enter by employees and also add/delete a UDF entry.
Allow UDF Template Modification	Allows edits to UDF (User Defined Field) Templates.
Show Pay/Bill on Timecard:	Allows users to see the Pay/Bill calculations for hours on timesheets. This is displayed as 2 columns on the timesheet.
Timecard Proxy	Allows users to use the Proxy feature to access employee timesheets through the employee view.
Allow CRF Edit	No Access: Can't see CRFs entered by employees. View: Can view the employees CRF submissions, but can't edit them. View/Edit: Can view the CRFs enter by employees and also add/delete a CRF entry.

Closing

Setting	Description
Close Group Via Web	Allows users to close out the pay period and generate their clients pay file using the Close Group button in the Time Management Console (TMC).
Close Site Via Web	Allows users to close out a Clock Site using the Close Site button in the Time Management Console (TMC). This action changes the Period status to "Clocks Closed".

Additional Functionality

Setting	Description
Allow Reports	Allows user access to run Bullhorn Time & Expense reports. If this is set to No, the next 3 settings will not be applicable.
Report Recipient Change	Allows users to choose who receives reports by adding recipients to the report request.
Scheduled Reports	No: Can't schedule reports to run on a set frequency. Yes: Can schedule reports to run on their set frequency. View Only: Can only view the scheduled reports.
Hide SSN On Reports	Determines if SSNs are shown on reports. The length of the SSN is determined by whether they can see the last 4 SSN or the full SSN.
Batch Entry	Gives the ability to change multiple existing Departments on one screen.
File Send	Allows users to send upload file to pnet through the TMC.
File Receive	Allows users to download process payfiles from the TMC.
Attendance	Determines access to the Daily Attendance tab, showing who has clocked in and the number of hours.
Upload History	Allows users to see upload history. This is a Clock user setting
View Dept Level Rates	Allows users to view the rates at the Dept Level on the Sites/Dept tab. These rates are used for reporting and are dependent on the settings in View Pay/Bill.
View By Site	Determines whether users see all Clock Sites under one group or if they see each Clock Site broken out. Only applicable to Clock users.
PTO Maintenance	Allows users to view and update balances for PTO. PTO must be turned on for this option to be applicable.
Approve PTO	Allows user to approve PTO. PTO must be turned on for this option to be applicable.
Mass Entry	Allows access to the Mass Entry Bullhorn Time & Expense tool. The tool allows users to enter adjustments for a group of timeaheets at once. The admin may specify total hours for an adjustment code on a specific day or set a specific Start or Stop time. This is commonly used for Holidays, or entering time for a team meeting. For additional information, see Mass Entry.
Configure Break Exceptions	Allows users to configure break exceptions.
Time Import	This option gives access to the Exchange Product. If Yes, the option for DLT Role is enabled.
DLT Role	Only appears if Time Import is Yes. This allows different functionality in exchange. View: View only. Match: Allows match assignments. Process: Allows process time. Config: Allows configurations such as setting up templates.
Automatically List New Reports	Gives users access to view new reports automatically.
Receive Missing Contact Alerts	Determines if users receives a notice for missing contacts.
All Clock Groups	Allows access to all Clock Groups. This is a Clock User Setting.
Update Bullhorn Query Properties	Allows users to change FOI query fields.
View Emails Processed	Ability to see all emails sent from BTE to end users.
Allow Transaction Uploader	Allows users access to the Transaction Uploader to load employee time.
Allow Attestation Configuration	Allows users to configure Custom Attestations through Maintenance > Administration > Attestation Configuration.

Approval

Setting	Description
Approval /Dispute / Reject	Allows users to approve, dispute, and reject employee timesheets.
Resolve Disputes	Allows users to resolve and approve disputed time.
Second Level	Allows users to approve and dispute time as a second level approver.

Security

Setting	Description
Cookie Setup	Do not use. This was a former VTC setting that is no longer used.

Administration

Setting	Description
Access Level	Determines the roles that users with this role can access. For example, an Access Level 3 role can only assign users to roles that have an access level of 3 or greater. Choose from 1-10.
Users	No: Can't add other users. Yes: Can add other users. Within Group: Can only add users within their Access Group and Role.
Access Groups	No: Can't add/edit Access Groups. Yes: Can add/edit Access Groups. Within Group: Can only add/edit Access Groups within their Access Group and Role.
Admin Rights	Allows access to the Administration Screen.
Groups	Allows access to Groups.
Divisions	Allows access to Division Setup screen.
Agencies	Allows access to the Agency Setup screen.
Sites/Depts	Allows access to the Clock Setup screen.
Depts	Allows access to the Departments Setup screen.
Department Shifts	Allows access to the Department Shift Setup screen.
Shift Diffs	Allows access to the Department Level Shift Diff Setup screen.
Allow Shift Edits	Allows access to edit the Group level Shift Differential screen.
Adjustment Codes	Allows access to the Adjustment Setup screen.
Employee Shifts	Allows access to the Employee Shift Setup screen.
Period Status	Allows access to the Period Status screen.
OT/Holiday Schedule	Allows access to the OT/Holiday Schedule Setup screen.
Allow Split Punch:	Allows user to use the Split Punch functionality.
Allow Incident Entry	Allows access to create and enter incidents.
Bypass Soft Scheduling Warnings:	Allows the ability to set some Soft scheduling and or Rounding rules that may, out of compliance, require a wavier to be signed by client.
Allow View/Edit Schedules:	Allows access to the Maintenance > Scheduler Screen.
Restricted to IPs:	Allows access to only certain IP Addresses. If this is not configured, the users under this role can log in from anywhere.
Break Exceptions	No: Can't access the Break Exceptions tab. Yes: Can access the Break Exceptions tab and make updates. View Only: Can only view information on the Break Exceptions tab.They can not make changes.
Per Diems	Allows access to the Per Diems feature.
SI Partner	Indicates users are part of an SI Partner agency, and grants higher level access.
Allow Earn Code Upload	Allows Earn Code imports from ATS.
Placement Viewer	Allows access to the Placement Viewer feature in Bullhorn Time & Expense.

Staffing

Setting	Description
User Classification	Designates what the role is. Choose from: Corporate Branch Client Agency
Default Role	The role that is assigned to new users when they are automatically created in BTE through an interface.
Call Center User	No: Can't access the Call Center screen. Yes: Can access the Call Center screen. Yes (no faxaroo):Can access the Call Center screen.
Branch User Import Mapping	Code indicator for when admin users are added via refresh.
Edit User	Allows access to edit the Time Entry User.
Edit Request	Allows access to edit the Time Entry Request.
Add Comment	Allows access to add comments to the Time Entry User.
Corporate Level Reports	Allows all clients to access data without group restrictions.
All Branches	When a new WTE branch is created it will be added to everyone with the role.
Edit Branch ID	Allows users to edit Branch IDs.
TABS
Faxes	Allows access to the Fax tab.
Expenses	No: Can't access the Expense tab. Yes: Can access the Expense tab and make updates. View Only: Can only view information on the Expense tab. They can not make changes.
TIME ENTRY
Alter Assignment	No: Can't alter assignments. Exclude: Can exclude and assignment for the week. End: Can end an assignment. Exclude and End: Can exclude an assignment for the week or end it.
Send Reminders	Allows access to send Time Entry reminders.
TIME APPROVAL
Fax Approval	Allows access to the Faxaroo.
Send Reminders	Allows users to send Time Approval reminders.