Long Lists (ATS v1 Only)

Overview

Long List Name of a Bullhorn Recruitment Cloud custom object. It 'captures' Candidates that look like a good match for a Job, before the actual hiring process begins. It's like a list of potential candidates is a Bullhorn Recruitment Cloud custom object that can be used with ATS v1. The main function of Long List is to specify Candidates A person looking for a job. A candidate can also be referred to as a Job Seeker, Applicant, or Provider. that are a good match for a Job A job (vacancy, position, role) is an opening for which a customer's client needs a placement. before the actual hiring process begins, a sort of pre-Application First stage of Job placement flow (Application> Submittal>Interview>Offer> Placement) stage.

This article explains what Long Lists are and how to use them.

You can create a single Long List record from the Contact or Job record by going to the Long List Related List and selecting the New button.

Long List Fields

A Long List record contains the following fields:

• Job or Contact: Job is pre-populated if the Long List is created from a Job record while Contact is pre-populated if it is created from a Contact record.
• Comments: Used to store details of a conversation with the Candidate A person looking for a job. A candidate can also be referred to as a Job Seeker, Applicant, or Provider., such as after a phone call, or for pre-screening a Candidate.
• Interested: Can be marked Yes or No depending on if the Candidate expresses interest in the position A job (vacancy, position, role) is an opening for which a customer's client needs a placement..

• Status: The three available values are triggered by different actions:

  • New: Default value when a Long List record is created.
  • Converted: Status is automatically updated from New to Converted when a Candidate is moved to the Application, Submittal The Second Stage of Job application flow. This is when the recruiter sends the Candidate CV to the client, a sort of first introduction., Send Out The third Stage of Job application flow. This is when the recruiter sets up a job interview between Candidate and Client., or Offer The fourth Stage of Job application flow. This is when the candidate is offered the position (details about salary, locations etc are shared and candidate decides if he wants to take the job) stages.
  • Placed: Status is automatically updated from New or Converted to Placed when a Closing Report Fifth Stage of Job placement flow, a Candidate that reaches the Closing Report Placement stage has been assigned to a job. In Bullhorn Recruitment Cloud, a 'Closing Report' is a record that captures all the information related to the newly filled position (name of Candidate, position, salary, start date, which recruiter gets credit for the hire etc.) is created for same CandidateID+JobID as the Long List record.

Add To Long List

You can quickly create high volume Long Lists for selected Jobs from different locations in Bullhorn Recruitment Cloud by using the Add to Long List button.

After selecting Candidates you can select a Job and Save.

A duplicate check happens in the background so Long List records will only be created if there is no existing Long List record for the same CandidateID+JobID. The new Long List records have a Status of New.

There are three different locations to find the Add to Long List button:

Contact Tab

1. Navigate to the Contact tab > List View One of the three user Interfaces in ATS v2 (the others being Kanban View and Table View).
2. Select the Contacts A contact (or client contact) is the person who the recruiter is working with at a Company. In Talent Rover a Contact can be either a Client Contact or a Candidate Contact. Both types of Contacts are stored in the same object (Contact). you want to add.
   • Salesforce limits adding up to 200 records at a time. If more records are needed, do another batch.
     
3. Click Add to Longlist.

Call List

1. Go to a Call List and choose the Call List Member Related List.
2. Select the Contacts you want to add to the Long List.
3. Click Add to Longlist.
   • If no selection is made prior to clicking on the Add To Long List button, all Call List Members will be added, regardless of the number.
     
     

Search and Match

1. Navigate to the Search and Match results. (Requires Search and Match provider Daxtra A Bullhorn Recruitment Cloud partner. One of the Search and Match / Resume Parsing services providers integrated with Bullhorn Recruitment Cloud)
2. Use the action buttons to either Add Selected Candidates to Long List or Add All to Long List.
   

Actions from Long List

Convert To Application: This button is used to create an Application record for the Candidate against the selected Job. Once the Applications is created, the Candidate can be moved through the various stages of the recruitment process.

The button is also available from the Long ListList View page to allow for mass conversion to Application.

Mass Placement The stage that occurs after a candidate accepts a job offer and facilitates their information being copied to the back office.: This option allows Candidates to be placed directly into a job with a Closing Report created. It is available from the Long List tab.