How to Use and Edit Field Mappings

Overview

If you're looking to update which fields show up when adding or editing a record in Bullhorn, or need to change the layout, behavior, or requirements of those fields, Field Maps is where you'll do that. This guide walks you through how to edit field mappings to customize the Add and Edit pages for records like Candidates, Contacts, Jobs, and Placements.

When changing fields, use custom fields instead of reusing existing ones. Changing fields can break how the system works, disrupt workflows, or cause problems with reports and integrations.

Common Reasons to Edit Field Maps

You might need to edit a field map if you want to:

Reorder or remove fields from the Add or Edit screen
Make a field required when creating records
Set default values or define drop-down/picker options
Show or hide fields based on user roles
Customize which fields display for specific entities (like Jobs or Candidates)
Align the form layout with a new workflow or process
Add new custom fields and make them visible for editing

Field Mappings Details

In Field Maps, click on the field name to find the number of characters allowed in the field. It is listed under Text Field Limit.

You access Field Mappings from the Bullhorn menu, under Admin.

S-Release: From your Bullhorn Menu, select Tools > Field Mappings.

As an administrator, you use Field Mappings to control the location and behavior of fields that display on the Add & Edit pages of your records, such as:

The name of the field.
The order in which the fields appear (and whether or not they appear at all).
Whether or not the field is required to complete.
If the field is a drop-down or picker, the values that appear within that field, if there is a default value, and how many values a user can select at once.
Brand new fields that you create.
Defined opportunity, job, and placement tracks.

Each set of field mappings is broken down by entity. For example, to change the values that appear within the Status drop-down on the contact record, expand the Contact entity and locate the Status field. If necessary, you can use the column headers as filters.

Because all records (except for companies) must have owners in Bullhorn, the Owner field must always be required. If you un-select the Required check box for an Owner field and then attempt to create and and save a record without an owner, you'll see an error message.

How to Edit Field Mappings

Log into Bullhorn and navigate to Menu > Admin > Field Mappings.
Select the entity you wish to edit and complete any required changes.
Select Save at the top of the page.
Log out of and then back into Bullhorn.

Your mapping changes should now be visible.

What You’re Actually Doing

Customizing record forms for different teams or workflows
Enforcing data consistency and required fields
Controlling what fields show up for different user roles
Integrating new or custom fields into existing processes