Bullhorn Search for Recruitment Cloud FAQ
This topic answers common questions about Bullhorn Search for Recruitment Cloud, organized by feature.
General
Can I migrate saved searches from my previous search solution?
Not at this time.
Quick Search
Why can't I find a specific saved search in Quick Search?
If you are searching by keyword, only saved searches that include your typed keyword in their title appear. Try different keywords or verify that the search was saved under your account.
What's the difference between Quick Search and Advanced Search?
- Quick Search helps you re-open saved or recent searches quickly.
- Advanced Search lets you build new, detailed search criteria from scratch.
Saved and Recent Searches
Can I rename a saved search?
Yes:
- Open the Saved Searches panel by clicking the Saved button at the top of the list.
- Click the Edit icon next to the search you want to rename.
- Click into the Search Name field and enter a new name.
- Save.
Why do I see both public and private searches?
Public searches are shared company-wide. Private ones are created by you or shared directly with you.
Can I reorder my saved searches?
Currently, saved searches appear in the order they were created, with the most recent at the top.
What's the difference between saved and recent searches?
- Saved Searches are intentionally stored for reuse.
- Recent Searches are automatically recorded when you run a search.
Who can see my saved searches?
Only you (for private searches) or users and groups you explicitly share with (for public or selectively shared searches).
Why can't I edit or share a saved search?
You can only edit or share searches you created. Public searches owned by others cannot be modified.
Why can't I see another user's public saved search?
It may be set to Share with specific users instead of all. Ask the owner to confirm sharing settings.
Why does a shared search no longer appear?
It may have been deleted or renamed by the owner. Contact that user or Support for verification.
Advanced Search
Can I use Boolean operators in Advanced Search?
Yes. You can switch from keywords to Boolean by toggling on the Use Boolean option. You can use AND, OR, and NOT operators along with parentheses to refine results.
How is Advanced Search different from Quick Search?
Quick Search helps you re-open saved or recent searches quickly, while Advanced Search lets you build new, detailed search criteria using filters and Boolean logic.
Can I save an Advanced Search for reuse?
Yes. After building your search, click Save Search to store it for future use.
Keyword Search
Does keyword search include custom fields?
Currently, keyword search scans the following:
- Candidate Name
- Occupation
- Current Company
- Resume
- Work History
Custom fields are not included.
Can I save a keyword or Boolean search for later use?
Yes. After you build your search, click Save Search to store it for reuse.
Adding Filters
Can I add multiple filters from different tabs?
Yes. You can combine filters across Candidate fields, Notes, and more in a single search.
Why can't I see certain filters?
Filters only appear if the related field is active and available in your system configuration.
Can I group filters like I do with keywords?
Not currently. Filters are applied together as defined but cannot be grouped into OR/AND sets.
Do filters apply to saved searches?
Yes. Any filters you add are preserved when saving your search for later use.
Will "Is Empty" work for all field types?
Most standard fields support Is Empty, but a few system or calculated fields do not.
Viewing Candidate Details
Why can't I see candidates owned by other users?
Visibility of candidates owned by other users is controlled by the user type entitlements View Any Candidate (all users in your corporation) or View Department Candidate (users in your department only). Contact Bullhorn Support to enable the appropriate entitlement.
Can I take actions directly from the candidate panel?
Yes. Use the Actions button to email, add notes, or create tasks for the candidate.
Is the candidate panel available for all user types?
It's available to users with access to the Candidate List. Some details and actions may vary based on user permissions.
Can I view resumes without downloading them?
Yes. Resumes display inline when available, so there's no need to download files.
Why do I see fewer fields than usual?
The panel shows a condensed record view for speed and focus. Open the full profile to see all fields.
Taking Action on Search Results
Why can't I see candidates owned by other users?
Visibility of candidates owned by other users is controlled by the user type entitlements View Any Candidate (all users in your corporation) or View Department Candidate (users in your department only). Contact Bullhorn Support to enable the appropriate entitlement.
Can I perform all bulk actions across every page of results?
No. Only certain actions (like Email, Add to Distribution List, or Export as CSV) apply to all matching results.
Why do I see fewer bulk action options than my teammate?
Bulk action availability depends on your role and entitlements. Contact your admin if you need additional permissions.
Can I undo a bulk action?
No. Bulk actions are permanent once confirmed, so review your selections carefully before proceeding.
Can I filter before running a bulk action?
Yes. Filters and search criteria define which candidates are selected before you choose bulk actions.
Column Layout
Can I create more than one custom layout?
Yes. You can create and save multiple layouts and switch between them as needed.
Do saved layouts apply to other users?
No. Layouts are user-specific, allowing each user to customize their view independently.
Why can't I see some fields in the column list?
Only fields available on the Candidate entity can be displayed. Some fields, such as Related Object fields, cannot be added as columns.
Do layouts sync between browsers or devices?
Yes. Saved layouts are tied to your Bullhorn user account and persist across browsers once saved.
Quick Filters and Users Filter
Do Quick Filters work the same as Advanced Search filters?
Yes. Quick Filters automatically sync with Advanced Search, so updates in one view appear in the other.
Can I save my Quick Filters for future use?
Quick Filters automatically sync with Advanced Search, so if you save a search, any Quick Filters you applied are also saved as part of the criteria.
What's the difference between Quick Filters and Column Filters?
Quick Filters and Column Filters work in the same way. Both act as shortcuts to the Add Filter tool in Advanced Search.
Column Filters were added to replicate the familiar behavior from the legacy Candidate List and give you another quick way to access filters right from your list view.
Can I filter by multiple users or groups at once?
Yes. The Users filter supports multi-selection for easier team-level searches.