Troubleshooting Common Payable Charge Export Errors

All Bullhorn One financial transactions due to be paid to employees are represented by Payable Charges connected to a pay-type earn code. Payroll Specialists can export Payable Charges out of Bullhorn to load them into Payroll and/or Accounts Payable systems. There are two options for exporting Payroll:

  • Payroll Export: This option is used for W2 employees.

  • Accounts Payable Export: This option is used for independent contractors, or 1099 employees.

Use the information below to troubleshoot errors when exporting payable charges. See Exporting Payable Charges for steps on exporting charges.

The following best practices can prevent Payable Charge export errors.

  • Always filter by employee type first

  • Use saved searches for consistency

  • Regular review of "Export Error" status charges

  • Regular review of Payroll related errors on the Issue List

Common Errors & Resolutions

Export errors generally surface in the following places in Bullhorn ATS:

  • Export validation screen (pre-export)

  • Status updates in Payable Charge list

  • The Issues List

Export Batch Size Errors

  • Issue: Attempting to export more than 5000 Payable Charges

  • Error Location: System prevents selection

  • Resolution: Reduce selection to 5000 or fewer charges

Status-Related Errors

  • Issue: Attempting to export charges not in "Ready to Pay" status

  • Error Location: Export validation

  • Resolution: Ensure Timesheets are approved and charges show correct status

Mixed Employee Type Errors

  • Issue: W2 and 1099/vendor records selected together

  • Prevention: Always filter by employee type before selection

  • Resolution: Separate into distinct export batches

Default Resolution Steps

To resolve Payable Charge export Errors, follow the steps below:

  1. Identify error type and location

  2. Return to Payable Charge list screen

  3. Apply appropriate filters to isolate problem records

  4. Correct data or adjust selection

  5. Re-attempt export

  6. Verify successful completion

You must have the appropriate action entitlements in order to work with Payable Charges. If you are unable to complete the steps above, contact Bullhorn Support to review and adjust your entitlements.