Employee Portal System Settings

The Employee Portal is where active candidates and employees access their profiles, update information, view pay and benefits, and complete ongoing tasks. These settings allow you to control the visibility and functionality of various self-service features within the portal.

Profile and Contact Information

Disable Profile Update

Map to/Key

disable_edit_profile

What it Does

Prevents employees from editing their name, address, or contact information.

Use Case

When changes must be made by internal staff to ensure accuracy or compliance.

Effect

Disables editing in the Basic Information section.

Enable Edit Applicant’s Name (Deprecated)

Map to/Key

enable_edit_applicant_name

What it Does

Previously allowed name changes from the dashboard.

This functionality is no longer in use and should not be enabled.

Pay and Financial Settings

Disable Pay Options Tab

Map to/Key

disable_pay_options_tab

What it Does

Removes the "Pay Options" tab from the portal navigation.

Use Case

For clients managing banking details outside of the Talent Platform.

Effect

Candidates cannot view or update pay-related settings.

This needs to be enabled for all clients

Disable Pay Options Update

Map to/Key

disable_update_banking

What it Does

Prevents employees from changing their direct deposit or payment method details.

Dependency

Only applicable if the Pay Options tab is visible.

This should be enabled for all clients

Disable Pay History Tab

Map to/Key

disable_pay_history_tab

What it Does

Hides the "Pay History" tab from the employee profile.

This needs to be enabled for all clients

Disable W2 History Tab

Map to/Key

disable_w2_history_tab

What it Does

Removes access to W2 form history from the employee profile.

This needs to be enabled for all clients

Benefits and Referrals

Disable Healthcare Info Tab

Map to/Key

disable_healthcare_tab

What it Does

Removes the "Healthcare Info" tab.

Healthcare Tab Content

Map to/Key

TAB_HC

What it Does

Customizes the content shown in the Healthcare Info tab.

Use Case

Provide information about benefits, links to providers, or plan details.

Dependency

Requires the Healthcare tab to be enabled.

Enable Employee Resources Tab

Map to/Key

enable_resources_tab

What it Does

Adds a dedicated section for company resources, training, and documentation.

Employee Resources Tab Content

Map to/Key

TAB_RESOURCES

What it Does

Custom content that appears in the Employee Resources section.

Use Case

Add links to handbooks, policies, or onboarding support materials.

Referral Management

Disable Referral Submission

Map to/Key

disable_submit_referral

What it Does

Removes the “Submit a Referral” option from the employee portal.

Additional Tabs and Features

Disable Skills Checklists Quick Set

Map to/Key

disable_skills_checklists_quick_set

What it Does

Disables a shortcut feature related to skills checklist assignment.

This is used in limited configurations and may not apply to all clients.

Enable Additional Info Tab

Map to/Key

enable_additional_info_tab

Displays an extra profile tab if prescreening templates are in use.

Use Case

Surfaces information collected outside of standard sections (e.g., special compliance forms).

Enable Completed Tasks View

Map to/Key

enable_completed_tasks_view

What it Does

Allows employees to review and download their completed onboarding tasks.

This should be enabled for all clients

Enable Tasks List

Map to/Key

enable_tasks_ui

What it Does

Shows all outstanding onboarding and credential tasks in one centralized view.

Use Case

Improves transparency for employees managing multiple tasks.

This should be enabled for all clients

Auto-Redirect to Next Task

Map to/Key

auto_redirect_next_task

What it Does

Automatically navigates the employee to their next task after one is completed.

This should be enabled for all clients

Security and Restrictions

Maximum Inactivity Timeout

Map to/Key

maximum_candidate_inactivity_time

What it Does

Sets how long an employee can remain inactive before being automatically logged out (default is 15 minutes).

Restrict Completed eDoc Downloading

Map to/Key

restrict_completed_edoc_downloading

What it Does

Prevents employees from downloading previously signed eDocuments outside of the session in which they were completed.

Use Case

Adds a layer of compliance for sensitive document handling.

This configuration will allow candidates to download their documents once completed but as soon as the candidate signs out, the candidate will not be able to download those completed forms within the portal

Setting Name	Key	Description
Disable Profile The Applicant’s self-service ability to add or update information about themselves (e.g., job preferences, references, education, work history) Edits	disable_edit_profile	Blocks edits to name, address, and contact info
Disable Pay Options Tab	disable_pay_options_tab	Hides pay options from navigation
Disable Pay History	disable_pay_history_tab	Removes access to historical pay info
Disable Referral Submissions	disable_submit_referral	Removes referral feature from the portal
Enable Employee Resources	enable_resources_tab	Adds resource hub to the portal
Customize Healthcare Content	TAB_HC	Add benefit info to Healthcare tab
Enable Task List List of tasks that have been assigned to the Candidate and need to be completed	enable_tasks_ui	Enables centralized task tracking
Completed Tasks View	enable_completed_tasks_view	Allows download of completed documents
Session Timeout	maximum_candidate_inactivity_time	Controls automatic logout timing

Hide unused tabs. A simpler interface leads to higher completion rates and fewer questions.
Use Employee Resources to reduce support tickets. Link to documentation, policies, or help centers.
Ensure contact and pay settings align with internal controls. Disable edits if updates must go through payroll or HR teams.