Form I-9 & E-Verify System Settings

These configuration settings manage how your organization handles Form Any document that needs to be completed and signed by a Candidate I-9 Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. and E-Verify An online system that confirms the eligibility of an Employee to work in the United States. The process compares information entered by an employer from an employee’s Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility. compliance within the Talent Platform. The I-9 verifies a candidate’s identity and authorization to work in the United States, and E-Verify electronically confirms this with government records.

These settings help automate and enforce consistent workflows for recruiters, HR teams, and onboarding specialists.

I-9 Settings

Enable Form I-9

Map to/Key

i9_enable

What it Does

Activates the Form I-9 process in the onboarding workflow.

Use Case

Required for U.S.-based employers.

Effect

Adds Form I-9 to the onboarding task list.

Require SSN for Section 1

Map to/Key

require_section1_ssn

What it Does

Makes the Social Security Number a required field in Section 1 of the Form I-9.

Use Case

For clients that participate in E-Verify, which requires an SSN.

Enable Re-Entry of I-9 by Employee

Map to/Key

i9_reenter

What it Does

Allows the candidate to restart Section 1 if they submitted it with errors.

Use Case

Reduces administrative overhead for basic corrections.

Enable Second Signer Name/Email Prompt

Map to/Key

prompt_for_second_signer_name_email

What it Does

Prompts the onboarding user to enter the name and email of the authorized representative completing Section 2.

Use Case

For distributed teams or remote hires where an authorized agent completes Section 2.

Enable E-Signature for Section 2

Map to/Key

i9_section2_enable_e_signature

What it Does

Allows the employer's representative to electronically sign Section 2.

Use Case

Simplifies compliance for remote I-9 completion workflows.

E-Verify Settings

Enable E-Verify Integration

Map to/Key

enable_everify

What it Does

Enables the E-Verify process within the Talent Platform.

Use Case

For U.S. employers enrolled in the E-Verify program.

Effect

Adds E-Verify task after Form I-9 is completed.

Restrict to E-Verify Users

Map to/Key

everify_user_permission

What it Does

Restricts E-Verify tasks to only users with the appropriate permissions.

Use Case

Ensures only authorized personnel can access or submit E-Verify information.

E-Verify Employer Identification

Map to/Keys

• Company ID Key: everify_company_id

• Client Company ID Key: everify_client_company_id

What They Do

Stores your official E-Verify employer ID for matching submissions.

Setup Required

These values are provided by the Department of Homeland Security upon enrollment.

Require Photo Match Documents Upload

Map to/Key

photo_match_documents_required

What it Does

Requires the employer to upload documents for photo matching during the E-Verify process.

Use Case

Satisfies the photo match requirement when applicable (e.g., U.S. Passport or Permanent Resident Card).

Enable Additional Employer Fields

Map to/Key

everify_additional_employer_fields

What it Does

Prompts for extra employer-specific information when submitting E-Verify data.

Use Case

Used for clients who need to meet specific internal or legal tracking requirements.

Summary Table: I-9 & E-Verify Settings

Setting Name	Key	Description
Enable Form I-9	i9_enable	Turns on I-9 as an onboarding requirement
Require SSN in Section 1	require_section1_ssn	Makes SSN required for I-9 Section 1
Allow Employee to Re-enter I-9	i9_reenter	Lets applicant restart Section 1 if needed
Prompt for Second Signer Info	prompt_for_second_signer_name_email	Asks for name/email of person completing Section 2
Enable E-Signature on Section 2	i9_section2_enable_e_signature	Allows digital signing of employer section
Enable E-Verify	enable_everify	Activates E-Verify workflow
E-Verify Company ID	everify_company_id	Your registered E-Verify employer ID
Require Photo Match Document Upload	photo_match_documents_required	Enforces uploading of ID documents for photo match
Restrict Access to E-Verify Users Only	everify_user_permission	Limits E-Verify to approved internal users