E-Verify Dashboard

The E-Verify An online system that confirms the eligibility of an Employee to work in the United States. The process compares information entered by an employer from an employee’s Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility. Dashboard in Talent Platform provides a centralized view for managing and tracking E-Verify cases. Users can filter, search, update, and export case data to streamline their verification process.

Filtering by Case Updated Date

At the top of the dashboard, users can filter by Case Updated Date, which indicates the last time an active case was updated by E-Verify.

• Closed cases are not refreshed by the system and typically do not require attention when processing new E-Verify cases.

• The Case Updated Date helps organize the E-Verify grid, making it easier to focus on the most recent cases.

The default for Case Updated is the last 60 days but the other options include:

• 24 Hours
• 7 Days
• 30 Days
• 60 Days
• 120 Days
• Custom
  • When Custom is selected it gives the option to enter a start date and end date.

Importing Updates

The E-Verify case list updates automatically on a regular schedule. For the most up-to-date information on a specific case, click the case number to open the slide-out and view real-time details.

Filtering E-Verify Cases

• A drop-down menu allows users to filter cases by:

• E-Verify Cases: Customers that are using the native E-Verify integration (AbleVerify) can select E-Verify Cases to show the details.

• Crimcheck Cases: Customers who have used Crimcheck can select Crimcheck from the drop-down to view and take action on their Crimcheck E-Verify cases.

• Submission Failures: Submission Failures will be a list that will generate why an E-Verify case was not created successfully.

After selecting a category, users must click VIEW to apply the filter.

Exporting Case Data

The EXPORT button provides flexible options for exporting case data:

Export Data Scope

• Currently Visible Data: The list of candidates that are displaying on the dashboard. The amount of candidates that display by default is 25 but you can filter 5, 10 ,25, 50, 100, or 250

• All Matching Data: If you select All Matching Data, this will pull all the information for ALL candidates.

Field Selection

When exporting data, you have two options for selecting fields:

Export Visible Field Set

This option exports only the 12 default columns displayed on the dashboard. These fields provide key case details and include:

• Case Number
• Case Status
• Notify by Date
• Case Eligibility
• Document Number
• First Name
• Middle Name
• Last Name
• SSN
• Case Create Date/Time
• User Name

Export All Fields

Selecting this option exports all available columns stored in the system, including additional case details, user information, and alerts. The full list of exported fields includes:

• ID
• Case ID
• Case Number
• Applicant (or Candidate or Talent) Customer talent - the person applying or hired for the job ID
• User ID
• Case Creator Name
• Case Creator Email Address
• Case Creator Phone Number
• Case Status
• Case Status Display
• Case Alert to Be Closed
• Case Alert – New Updates
• Case Alert – Work Authorization Docs Expiring
• Case Alert – Work Authorization Docs Expiring Dismissed
• Case Open/Closed Status
• Case Eligibility Statement Status Display
• Has Alert
• First Name
• Middle Name
• Last Name
• SSN
• Hire Date
• Case Create Date/Time
• User Name
• Data
• Document Expiration Date
• Home Location A branch of the Company, which can be customized with a logo and brand colors ID
• Home Location Name
• Notify By Date
• Updated
• Source
• External ID
• ATS Alt ID
• Location ID

File Format

• CSV
• Excel

Advanced Options

• Include Applicant Custom Fields: Custom fields that we built out on the Talent Platform profile

• Include Applicant Properties: Any unique field that we created on forms

• Include Active Placement The relationship between a hiring organization, Job opportunity, and a Candidate; describes an employee’s potential or current job within an organization Fields: Placement fields that sync from the ATS to Talent Platform. I.e. Pay rate, overtime rate, client name, start date, end date

Once users configure their export settings, they click EXPORT to download the file.

Advanced Search Options

Users can refine their case search using the Advanced Search feature, which includes:

• Notify-By Range: Select a date range

• Status: Options are Open and/or Closed

• :Requester

• Applicant

• Case Number

• Applicant ID

• ATS Alt ID

Case List Overview

The main table displays a list of cases with the following columns:

• Case Number
• Case Status
• Last Updated
• Notify-By Date
• Eligibility
• Doc. Expiration Date
• Applicant/ Primary Location
• SSN (Last 4 digits only)
• Hire Date
• Submit Date
• Requester
• Case Report: Download the E-Verify Case Report, which summarizes submitted information and case results

E-Verify Details Panel

Clicking a Case Number opens a E-Verify Detail panel displaying detailed case information and available actions.

Available Actions:

• Take actions on E-Verify cases directly from this panel.

• Review case details even for closed cases with authorized employment, ensuring recruiters have access to historical case data.

• Use the drop-down in the upper right-hand corner to view:

  • Section 1 of the case

  • Supporting documents collected for Supplemental A (Section 2)

  • E-Verify Case Details Report

  • Handle Further Action Notices