E-Verify Case Creation
Bullhorn Onboarding offers a direct integration with E-Verify
to improve the overall user experience. Once the candidate completes Section 2 of their I-9, the Onboarding Representative can create an E-Verify case manually or automatically based on their preference.
E-Verify confirms employment eligibility by comparing the employee's Form I-9 details inputted into the system with the records available to the Social Security Administration (SSA) and/or the U.S. Department of Homeland Security (DHS).
Case Creation
Both sections of the I-9 form must be completed to initiate an E-Verify case; cases cannot be created if only one section of the I-9 is complete. In , cases can be created automatically or manually.
Automatic Case Creation is the preferred method. Employers are responsible for reviewing and monitoring the E-Verify cases to ensure appropriate action is taken when required.
Creating a Case Automatically
Automatic case creation is the preferred method. When Section 2 of the I-9 is signed, the information needed to create a case is submitted to E-Verify.
This is enabled by toggling the System Setting to ON under Configuration > Settings > System Settings > Form I-9 & E-Verify > Auto Order E-Verify after signing of I-9 Section 2.
A Default User to assign as E-Verify case creator must be configured in the Integration Properties.
Creating a Case Manually
If an employer does not want automatic case creation or one cannot be created from the initial I-9 completion, the case can be created manually. Manual creation will use the information recorded from the I-9 to create a case with E-Verify. No separate data entry is required by the employer.
Steps to create a case manually:
- Navigate to Applicants > E-Verify.
- Select Create New E-Verify Case.
Steps for any cases that are being created late:
- Click on the Late Verification Reason drop-down.
- Select the appropriate reason from the drop-down.
- If Other is selected, a text box will appear allowing a reason to be entered.
- If Other is selected, a text box will appear allowing a reason to be entered.
