Invoice Statuses

Overview

Invoices in Bullhorn Back Office are categorized from their creation until their completed export to Quickbooks by nine different statuses. This article provides each status and an explanation of what these statuses mean for the billing process.

Statuses

Status	Meaning
In-Progress (Not Ready)	Allows you to see a placeholder of the specific invoice for the determined week-ending
In-Progress (Partial Ready)	Indicates that all employees attached to the specific invoice setup have had a timesheet approved.
In Progress (Ready)	Indicates all connected employees have had a timesheet approved for the given period. This signals the invoice has received all expected data and is ready to be reviewed.
Approved	Once an invoice is reviewed for accuracy and is approved, the invoice will move into Approved.
Approved (Empty)	If an invoice that is missing a connected timesheet is approved, it will display this status.
Error Processing	Once invoices have been queued for exporting, it is possible they may return with an Error Processing status, which indicates an error is not allowing it to properly export to Quickbooks. To view this error, expand the Status bar at the top and click the “?” icon next to the error status.
Export Queued	When invoices are queued for export, they will enter this status to indicate that Back Office is establishing the connecting with Quickbooks to begin processing the invoice.
Export Processing	Once the export starts, invoices will enter this status to indicate these invoices are actively exporting to Quickbooks.
Processed	When exporting has completed, invoices will be given the following status to indicate the export process from Bullhorn has been complete with no errors returned.