Submit Paper I-9 Data Manually in Talent Platform

Paper I-9 Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. manual entry in Bullhorn Talent Platform lets recruiters enter I-9 information collected on paper directly into the platform to initiate an E-Verify An online system that confirms the eligibility of an Employee to work in the United States. The process compares information entered by an employer from an employee’s Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility. case. Use this feature when a candidate completes a physical I-9 form and you need to submit their information to E-Verify without requiring the candidate to complete the form digitally.

When to Use Paper I-9 Manual Entry

• A candidate completed a paper I-9 at a job fair or in-person hiring event.
• Your office or the candidate's location did not have internet access during onboarding.
• A candidate visited your office and completed an I-9 on paper before accessing your onboarding portal.
• You need to run E-Verify for a candidate who was onboarded offline.
• You collected paper I-9s from multiple candidates at a single event and need to enter them into the platform.

Prerequisites for Paper I-9 Manual Entry

• E-Verify is enabled for your organization using the AbleVerify integration, and the Enable E-Verify Submission from Paper I-9 setting is turned on. Paper I-9 manual entry is not available with the Crimcheck E-Verify integration. Contact your Bullhorn administrator to confirm your integration and complete the enablement steps below.

• You have the user role required to submit E-Verify cases in Talent Platform. Any user with E-Verify permissions can access paper I-9 manual entry.
• The candidate has an active profile in Talent Platform.
• You have the completed paper I-9 form and any supporting identification documents on hand.

Enable Paper I-9 Manual Entry

A Bullhorn administrator must complete the following steps in order before paper I-9 manual entry is available to users.

1. Navigate to Configuration > Settings > System Settings > Form Any document that needs to be completed and signed by a Candidate I-9 & E-Verify.
2. Enable the E-Verify toggle.
3. Enable the AbleVerify toggle. AbleVerify must be fully configured and your organization must have a signed MOU before this option is available.
4. Enable the Enable E-Verify Submission from Paper I-9 toggle.

Enter Paper I-9 Data for a Candidate

Use the following steps to enter paper I-9 data for a candidate and submit an E-Verify case in Talent Platform.

1. Open the candidate's profile in Talent Platform.
2. Select E-Verify from the left navigation menu.
3. Select + Add from Paper I-9 to open the manual entry form.
4. Complete Section 1 with the candidate's personal information. Field names in the form match the standard I-9 form.
5. In the Employee Attestation section, select the candidate's Citizenship Status.
6. In the Preparer and/or Translator Certification section, select one of the following:
   • Select I did not use a preparer or translator if the candidate completed Section 1 without assistance.
   • Select A preparer(s) or translator(s) assisted the employee in completing I-9 Section 1 if someone helped the candidate, then complete the preparer or translator fields that appear.
7. In Section 2, select whether the candidate presented a List A Document or a List B & C Document, then complete the document fields that appear.
8. In the Employment Details section, enter the Employee's First Day of Employment.
9. In the Employer or Authorized Representative section, enter the Last Name, First Name, and Title of the employer or authorized representative who reviewed the I-9.
10. In the Upload I-9 section, upload a copy of the completed paper I-9 form. Supported file type: PDF.
11. Select Submit E-Verify.

Paper I-9 Manual Entry Field Definitions

The following tables define the fields in the paper I-9 manual entry form. Field names match the standard I-9 form sections.

Section 1: Employee Information

This table lists the fields in Section 1 of the paper I-9 manual entry form, which captures the candidate's personal information.

Field	Description	Required	Notes
Last Name (Family Name)	The candidate's current legal family name or surname.	Yes
First Name (Given Name)	The candidate's current legal given name.	Yes
Middle Initial (if any)	The candidate's middle name or initial.	No	Select I do not have a middle name if not applicable.
Other Last Names Used (if any)	Any other last names the candidate has legally used, such as a maiden name.	No	Enter multiple names by pressing Enter after each one.
Address (Street Number and Name)	The candidate's current street address.	Yes
Apt. Number (if any)	The candidate's apartment number.	No
City or Town	The city or town of the candidate's current address.	Yes
State	The state of the candidate's current address.	Yes	Select from the dropdown.
Zip	The ZIP code of the candidate's current address.	Yes
Date of Birth	The candidate's date of birth.	Yes	MM/DD/YYYY format.
U.S. Social Security Number	The candidate's U.S. Social Security number.	Yes	XXX-XX-XXXX format.
Employee's E-mail Address	The candidate's email address as recorded on the paper I-9.	Conditional	Required if the candidate provided an email address on the paper form.
Employee's Telephone Number	The candidate's telephone number.	No

Employee Attestation

This table describes the citizenship status field in the Employee Attestation section of the paper I-9 manual entry form.

Field	Description	Required	Notes
Citizenship Status	The candidate's citizenship or immigration status. The citizenship status selected here determines which document types are available in Section 2.	Yes	Options: A citizen of the United States; A noncitizen national of the United States; A lawful permanent resident; An alien authorized to work.

Preparer and/or Translator Certification

This table describes the fields in the Preparer and/or Translator Certification section of the paper I-9 manual entry form.

Field	Description	Required	Notes
Preparer/Translator	Whether a preparer or translator assisted the candidate in completing Section 1 of the I-9.	Yes	Select I did not use a preparer or translator, or select A preparer(s) or translator(s) assisted the employee in completing I-9 Section 1 and complete the preparer fields that appear.

Section 2: Employer Review and Verification

This table describes the document type field in Section 2 of the paper I-9 manual entry form. Additional document fields appear based on the document type selected.

Field	Description	Required	Notes
Document Type	Whether the candidate presented a List A document or a combination of List B and List C documents. Select List A Document or List B & C Document. Additional document fields appear based on your selection.	Yes	List A documents (such as a passport) establish both identity and work authorization in a single document. If you select List B & C Document, you must provide fields for both a List B document (identity) and a List C document (work authorization).

Employment Details

This table describes the fields in the Employment Details section of the paper I-9 manual entry form.

Field	Description	Required	Notes
Employee's First Day of Employment	The candidate's first day of employment.	Yes	MM/DD/YYYY format. E-Verify must be initiated within 3 days before or after this date.
Additional Information	Any additional information relevant to the I-9.	No

Employer or Authorized Representative

This table describes the fields in the Employer or Authorized Representative section of the paper I-9 manual entry form.

Field	Description	Required	Notes
Last Name	The last name of the employer or authorized representative who reviewed the I-9.	Yes
First Name	The first name of the employer or authorized representative.	Yes
Title	The title of the employer or authorized representative.	Yes

Upload I-9

This table describes the file upload field in the paper I-9 manual entry form.

Field	Description	Required	Notes
Upload I-9	A copy of the completed paper I-9 form.	Yes	Supported file type: PDF.

Troubleshoot Paper I-9 Manual Entry Issues

Use the following guidance to resolve common issues with paper I-9 manual entry in Talent Platform.

If the paper I-9 entry option does not appear on the candidate's profile

If your organization uses the Crimcheck E-Verify integration, paper I-9 manual entry is not supported. If your organization uses AbleVerify, confirm that all three settings are enabled under Configuration > Settings > System Settings > Form I-9 & E-Verify: E-Verify, AbleVerify, and Enable E-Verify Submission from Paper I-9. Contact your Bullhorn administrator to complete the enablement steps.

If the document type you need is not available in the List A or List B & C fields

Check that you have selected the correct Citizenship Status in the Employee Attestation section. Talent Platform filters the available document types based on the citizenship status selected. If you selected the wrong status, return to the Employee Attestation section and update the selection before completing Section 2.

If E-Verify does not run after you submit

Talent Platform saves your I-9 data even if E-Verify does not initiate. If a late verification reason or duplicate case error appeared after you selected Submit E-Verify, see the Late verification and Duplicate case notes in the Enter Paper I-9 Data for a Candidate section for next steps. If neither error appeared and E-Verify still did not run, go to the E-Verify section of the candidate's profile and select Create New E-Verify Case, located next to the Add from Paper I-9 button.

Frequently Asked Questions

Can I save a draft before submitting?

No. The paper I-9 manual entry form does not support saving a draft. Complete all required fields before selecting Submit E-Verify.

What happens if I make an error after submitting?

If you submitted incorrect information, submit a correction through the E-Verify case on the candidate's profile, then select Create Verify Case to proceed. Contact your Bullhorn administrator if you are unsure how to access the correction process for your organization.

Who can view paper I-9 submissions after they are submitted?

Any user with E-Verify permissions in Talent Platform can view paper I-9 submissions.

Does this feature support List B and List C documents in addition to List A?

Yes. The paper I-9 manual entry form supports List A, List B, and List C documents. When completing an I-9, you must provide either a single List A document or a combination of one List B document and one List C document together. List A documents, such as a passport, establish both identity and work authorization. List B documents establish identity only. List C documents establish work authorization only.