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Understanding Bullhorn's Agency Workers Regulations Automation

UK Only. Required Feature: Agency Workers Regulations Automation

As a company that is based in or that places temporary workers in the UK, you're required to follow the Agency Workers Regulations (AWR) that give temporary workers the right to equal treatment as a comparable permanent employee. By using the Bullhorn AWR automation, you can help ensure your company's compliance with these regulations.

You use the AWR automation to record information on the company record about temporary worker rights available on the first day of the assignment (e.g., access to canteen, collective facilities, childcare, and job vacancies) and further rights they receive after 12 consecutive weeks of employment (e.g., annual leave, pay, and rest breaks). When a company record contains AWR information, Bullhorn calculates the length of every temporary job for that company to see if the duration lasts 12 weeks or more. If the temporary job is scheduled to last at least 12 weeks, Bullhorn creates reminders for the job owner so the user remembers to communicate the AWR information on time.

Bullhorn creates two types of reminders once the job enters the 10th week of employment:

• A "Compliance Required" message appears on the Overview tab of the job record. This is a visual cue to communicate the AWR information for this job to the candidate placed in this position. This message displays until the user adds a note to the candidate's record that references the job and contains the note type of AWR Compliance Met.
• A task is created for the job owner reminding them that they have a placement that lasts 12 or more weeks. The task repeats until a user adds a note to the candidate's record that references the job and contains the note type of AWR Compliance Met.

To add an AWR Compliance Met note

1. On the job record, from the Select an Action drop-down, select Add Note.
2. If necessary, from the Note Templates drop-down, select a template to use for the note.
3. In the Note field, enter the text of the note.
4. To add the contents of this note to the General Comments section of the record, in the Copy Note section select Yes.
5. From the Action drop-down, select the AWR Compliance Met.
6. In the Multiple Notes section, select No.
7. To send an email with the text of this note to another Bullhorn user, in the Email Notification section type the name of the person or distribution list to email.
8. Click Save.

To record Day 1 AWR information on a company record

1. Open the company record.
2. Select the Edit tab.
3. In the Day 1 Rights field, enter the information that applies to the first day of employment.
4. Click Save.

To record rate and working condition information on a company record

1. Open the company record.
2. Select the Rates and Working Conditions tab.
3. Click Add New.
4. In the Role Type field, enter the type of position at this company to which this AWR information applies. For example, IT jobs.
5. In the Pay Rate field, enter the average pay rate for full-time employees.
6. In the Working Conditions field, enter the necessary information.
7. Click Save.
8. To add AWR information for another type of position, repeat steps 3-7.

To update or delete rate and working condition information on a company record

1. Open the company record.
2. Select the Rates and Working Conditions tab.
3. Click the ID number for the information you want to modify.
4. Do one of the following:
   • Modify the information you want to change.
   • In the soft delete section, select Yes.
5. Click Update.