Steps and Criteria Available for Submissions Automations
The Submissions entity in Bullhorn Automation represents a candidate's submission to a job order in Bullhorn ATS. This article covers the automation steps, list criteria, and merge tags available for the Submissions entity.
Supported Automation Steps for Submissions
See the Automation Steps article for more information about each step.
Submissions automations can target either Candidate records or Contact records. The steps available depend on which contact type the automation is configured for.
| Candidate-based Submissions | Contact-based Submissions |
|---|---|
| Add Wait | Add Wait |
| Add Branch | Add Branch |
| Send Email | Send Email |
| Send Text | Send Text |
| Send Engagement | Send Engagement |
| Send Notification | Send Notification |
| Add Task | Add Task |
| Add Note | Add Note |
| Update Candidate | Update Sales Contact |
| Update Submission | Update Submission |
| Update Job | Update Job |
| Webhook | Webhook |
| Onboarding365 - with integration | Onboarding365 - with integration |
| Onboarding Talent Edition - with integration | End Automation |
| End Automation | |
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Supported List Criteria for Submissions
See the documentation on Lists for more information.
Submissions lists can be created for Candidates or Contacts. The criteria categories available also depend on the submission type selected: Bullhorn Submissions or Auto Match Submissions.
Criteria for Bullhorn Submissions
Bullhorn Submissions are standard submission records created in Bullhorn ATS when a candidate is submitted to a job. The following criteria categories are available for lists built on Bullhorn Submissions.
| Candidate-based | Contact-based |
|---|---|
| Candidate | Sales Contact |
| Submission | Submission |
| Job | Job |
| Activity | Activity |
| Note | Note |
| Education | Tearsheet (Sales Contact) |
| Tearsheet (Candidate) | Skills (Sales Contact and Job) |
| Skills (Job and Candidate) | Specialties (Sales Contact and Job) |
| Specialties (Job and Candidate) | |
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Criteria for Auto Match Submissions
Auto Match Submissions are created automatically by the Match Candidates step in a job-based automation. By default, Auto Match Submissions exist inside Bullhorn Automation only and are not added to Bullhorn ATS unless the Match Candidates step is configured to also create a submission in Bullhorn.
Because Auto Match Submissions are not full ATS submission records, the Submission criteria category is not available for Auto Match Submission lists. All other criteria categories are the same as Bullhorn Submissions.
| Candidate-based | Contact-based |
|---|---|
| Candidate | Sales Contact |
| Job | Job |
| Activity | Activity |
| Note | Note |
| Education | Tearsheet (Sales Contact) |
| Tearsheet (Candidate) | Skills (Sales Contact and Job) |
| Skills (Job and Candidate) | Specialties (Sales Contact and Job) |
| Specialties (Job and Candidate) | |
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Merge Tags Available in Submissions Automations
Review the Merge Tags Explained article for information on how to use merge tags in your communications.
The following standard merge tags are available for the Submissions entity. The Associated Sales Contact merge tags pull from the Sales Contact record linked to the submission and are available in both Candidate-based and Contact-based Submissions automations.
| Merge Tag Name | Tag ID |
|---|---|
| Associated Sales Contact Address Link | %ASSOCIATEDSALESCONTACTADDRESSLINK% |
| Associated Sales Contact Address1 | %ASSOCIATEDSALESCONTACTSTREET% |
| Associated Sales Contact Address2 | %ASSOCIATEDSALESCONTACTSTREET2% |
| Associated Sales Contact City | %ASSOCIATEDSALESCONTACTCITY% |
| Associated Sales Contact First Name | %ASSOCIATEDSALESCONTACTFIRSTNAME% |
| Associated Sales Contact Last Name | %ASSOCIATEDSALESCONTACTLASTNAME% |
| Associated Sales Contact State | %ASSOCIATEDSALESCONTACTSTATE% |
| Associated Sales Contact Zip Code | %ASSOCIATEDSALESCONTACTZIPCODE% |
| Submission ATS ID | %SUBMISSIONATSID% |
| Submission Bill Rate | %SUBMISSIONBILLRATE% |
| Submission Company | %SUBMISSIONCOMPANYNAME% |
| Submission Interview Date | %SUBMISSIONINTERVIEWDATE% |
| Submission Interview Time | %SUBMISSIONINTERVIEWTIME% |
| Submission Owner Calendar Link | %SUBMISSIONOWNERCALENDARLINK% |
| Submission Owner Email | %SUBMISSIONOWNEREMAIL% |
| Submission Owner First Name | %SUBMISSIONOWNERFIRSTNAME% |
| Submission Owner Full Name | %SUBMISSIONOWNER% |
| Submission Owner Last Name | %SUBMISSIONOWNERLASTNAME% |
| Submission Owner Phone Number | %SUBMISSIONOWNERPHONENUMBER% |
| Submission Owner Position Title | %SUBMISSIONOWNERPOSITIONTITLE% |
| Submission Pay Rate | %SUBMISSIONPAYRATE% |
| Submission Status | %SUBMISSIONSTATUS% |
| All custom fields associated with Submissions are supported as merge tags. | |