Changing the Columns that Display on Tearsheets

Learn how to customize which columns appear on your company’s Tearsheets (also called "Hotlists") so users see the most relevant candidate or contact data first.

Adjusting Tearsheet columns through View Layout gives your teams a consistent, streamlined experience when reviewing record lists or shortlists.

All changes made in View Layout apply to every user in the same Private Label, ensuring a standardized layout across your organization.

Before You Begin

Understanding how View Layout and Field Mappings work together prevents frustration and missing fields later.

  • Field Mappings first: The field must exist and be visible in Field Mappings before it can appear on a Tearsheet.

  • Private Label scope: Layout changes apply to everyone in that Private Label, not just you.

  • Permissions: Only Administrators or users with View Layout permissions can edit Tearsheet columns.

  • Saving your changes: Save your changes on one layout tab before moving to another tab, entity, or private label. If you have unsaved changes, you're prompted to confirm before you switch or leave the page.

Steps to Change Tearsheet Columns

Follow these steps to customize Tearsheet columns using View Layout.

  1. Go to Menu > Admin > View Layout.

  2. If needed, select the correct Private Label.

  3. Choose the Entity that matches the Tearsheet type.

  4. Select the List tab.

  5. Under Default Columns, move fields between Include in view and Exclude from view.

    • Columns in Include in view appear on the Tearsheet by default.

    Move a field by doing one of the following:

    • Drag it to the other list.

    • Double-click it.

    • Select it and click the arrow button.

    Reorder fields by dragging a field to a new position, or by selecting it and using the Move up, Move down, Move left, and Move right arrows.

    Each list shows a field count and has its own search box. Use the search box to find a field quickly.

  6. Click Save.

  7. Log out and back in (or refresh the page) to ensure the new columns appear.

Default Columns That Always Display

Some columns cannot be removed and will always appear at the top of Tearsheets to maintain consistency:

Entity Always Visible Columns

All Entities

ID (first column)

Candidates / Contacts / Leads

Name (second column)

Troubleshooting Tearsheet Columns

If columns aren’t appearing as expected after you save your layout, check the following:

Issue Possible Cause How to Fix It

Field not available to add in View Layout

Field missing or hidden in Field Mappings

Go to Admin > Field Mappings and ensure the field is visible (not Hidden).

Changes not showing for other users

Different Private Label edited or cache issue

Confirm all users share the same Private Label and clear browser cache or log out/in.

Tearsheet columns don’t match View Layout

Edits made to wrong entity layout

Check that the correct entity (e.g., Candidate) was selected.

Added field still missing from view

Layout not saved (for example, you switched tabs or entities without saving) or field unsupported for Tearsheets

Re-add the field, click Save, and verify field type compatibility.

System columns out of order

Certain columns are fixed (ID and Name)

Re-order remaining columns only; fixed columns cannot move.

If issues persist, contact Bullhorn Support with the following:

  • Your environment (Production, Sandbox, NPE)

  • The Tearsheet type and entity affected

  • Example Tearsheet name

  • Screenshot of your View Layout settings

Frequently Asked Questions

Do Tearsheet layout changes affect all users?

Yes. All users in the same Private Label see the same default columns.

Can I change columns for just myself?

Not through View Layout. Admins can update the defaults for everyone; individual users can temporarily rearrange columns if viewing Tearsheets in the list view, but these reset when defaults are restored.

Why is a field I added not appearing on Tearsheets?

Confirm the field exists in Field Mappings and is set to visible. Fields must be mapped before they can be added to a layout.

Are Tearsheet columns the same as list view columns?

They use the same View Layout structure but are configured independently. Changes to Tearsheet columns do not automatically apply to record lists.

Do I need to log in again after saving changes?

Yes — logging out and back in ensures your updates apply system-wide.