Changing Which Fields Can be Searched or Filtered

Learn how to choose which fields users can search or filter by in Bullhorn’s list views and search.

Updating searchable fields ensures recruiters can quickly find candidates, jobs, companies, or other records using the filters that matter most to your business.

When you modify search and filter options in View Layout, those changes apply to all users under the same Private Label.

Before You Begin

Check these points before editing searchable fields:

  • Field Mappings first: The field must first be created and visible in Field Mappings before it can be made searchable.

  • Permissions: Only Administrators or users with View Layout access can modify searchable fields.

  • Private Label scope: Changes affect all users under the same Private Label.

  • Tracks: If you have multiple job or opportunity tracks, select the correct one before making edits.

  • Saving your changes: Save your changes on one layout tab before moving to another tab, entity, or private label. If you have unsaved changes, you're prompted to confirm before you switch or leave the page.

Steps to Change Which Fields Can Be Searched or Filtered

  1. Go to Menu > Admin > View Layout

  2. If necessary, select the correct Private Label.

  3. Choose the Entity you want to update (for example, Candidate, Job, Company, or Opportunity).

    • If you have Opportunity or Job Tracks, make sure you select the correct track before continuing.

  4. Select the Search tab.

  5. In the Searchable Fields section, move fields between:

    • Include in view – Fields available in search and filter drop-downs.

    • Exclude from view – Fields hidden from search options.

    Move a field by doing one of the following:

    • Drag it to the other list.

    • Double-click it.

    • Select it and click the arrow button.

    Reorder fields by dragging a field to a new position, or by selecting it and using the Move up, Move down, Move left, and Move right arrows.

    Each list shows a field count and has its own search box. Use the search box to find a field quickly.

  6. Click Save.

How This Affects Search and Filters

The fields you include here determine what appears in the following areas:

  • Columns: The fields users can add as columns when customizing list views.

  • Additional Criteria / Filters: The fields users can filter on when running a search.

Limiting search options to remove unnecessary fields helps keep lists shorter and improves usability.

Troubleshooting Search and Filter Fields

If a field isn’t showing up in search filters or the columns list after saving:

Issue Possible Cause How to Fix It

Field missing from Filters drop-down or Column layout

Field hidden or unmapped in Field Mappings

Check Field Mappings to confirm field is unhidden.

Field visible in record but not searchable

Field excluded from View Layout

Re-add it under Include in view on the Search tab.

Field added but still not searchable

Cached data or Private Label mismatch

Log out/in and confirm the correct Private Label was edited.

If you continue to experience issues, contact Bullhorn Support and include:

  • Your environment (Production, Sandbox, NPE)

  • The affected entity and field name

  • Screenshots of your View Layout settings

Frequently Asked Questions

Do search changes affect everyone?

Yes — updates to searchable fields apply to all users under the same Private Label.

Why isn’t my new field showing up as a search filter?

It must be added and set as visible in Field Mappings, then included in the View Layout > Search tab.