Troubleshooting Indeed Syndication Issues

If your jobs aren’t appearing on Indeed or you’re not receiving applications from Indeed Apply, use this guide to identify and resolve the issue.

Jobs sent to Indeed are delivered through Bullhorn’s automated syndication feed and reviewed by Indeed before appearing live. Because this process involves both systems, small configuration or data issues can prevent postings from displaying as expected.

When to Use This Guide

Use these steps if:

  • A job isn’t appearing on Indeed

  • A posting was removed or shows under the wrong company

  • You’re not receiving applications from Indeed Apply

  • You see duplicate or broken job links

  • You need to confirm whether a job was sent to Indeed

Before You Begin

Make sure that:

  • Indeed Syndication is enabled for your account (contact Bullhorn Support if not).

  • You have a paid Indeed account

  • You’ve waited at least four hours since publishing or republishing the job to allow for Indeed’s review and approval.

Understanding Indeed’s Review Process

All syndicated jobs are reviewed by Indeed before appearing live.

Indeed may reject or remove jobs that:

  • Lack required fields (City, State, Country, or recruiter email)

  • Include location in the job title

  • Duplicate another active posting

  • Violate Indeed’s posting guidelines

If job visibility is inconsistent, contact your Indeed representative for clarification.

Step-by-Step Troubleshooting

Follow these checks in order for best results.

1. Verify the Job Status in Bullhorn

In Bullhorn, open the job record and confirm that it’s Open and Published.

Jobs with a status of Closed, Draft, or Pending Approval will not be syndicated.

2. Check the Indeed Checkbox

Open the Publish Job screen and make sure the Indeed checkbox is selected.

Jobs are only sent to Indeed when the checkbox is selected at the time you click Publish, Republish, or Unpublish.

If it wasn’t checked originally, select it now and Republish the job.

3. Confirm Required Fields

Ensure the following fields are populated on the job:

Field Notes

City, State, Country

Indeed uses these fields for job location.

Don’t include location in the Job Title.

Published Category

Needed for portal filtering and syndication.

Published Contact Recruiter

Must include a valid email address.

Job Description

Blank descriptions can cause rejection.

If any fields are missing, update them and Republish the job.

4. Search for the Job on Indeed

Use Indeed’s advanced search and enter:

  • Your company name

  • The job title

If the job appears, the syndication is working and was likely delayed during review. If not, continue to the next step.

5. Check the Publishing History

On the job record, open the Activity tab > Publishing History.

  • If “Indeed” appears with a timestamp, Bullhorn successfully sent the job to the feed.

  • If there’s no entry, republish the job to resend it.

6. Check for Duplicate Postings

Indeed may suppress duplicates if your jobs are syndicated from multiple sources (for example, Bullhorn and a direct Indeed account).

If this might apply:

  • Ask your Indeed representative which feed is prioritized.

  • If needed, confirm in writing that you want Indeed to display jobs from Bullhorn as your source of truth.

7. Republish the Job

If everything appears correct but the job is still missing:

  1. Open the job.

  2. Click Actions > Publish > Republish (make sure the Indeed checkbox is selected).

  3. Wait up to four hours, then check Indeed again.

When to Contact Bullhorn Support

If you’ve verified all steps and the issue persists, gather:

  • Job title and job ID

  • Date and time of last publish

  • Whether the Indeed checkbox was selected

  • Any screenshots or error messages

Then contact Bullhorn Support and reference “Indeed Syndication Issue.”

If some jobs appear while others don’t, include both examples — this helps Support compare the XML feed entries.

Common Issues and Fixes

Problem Likely Cause Resolution

Job missing from Indeed

Indeed checkbox not selected or job closed

Check box, ensure job is Open, then republish

Job missing recruiter email

Published Contact Recruiter has no email

Add email, republish

Job under wrong company name

Company name mismatch on Indeed

Contact Bullhorn Support

Job removed from Indeed

Duplicate or guideline violation

Check for duplicate postings or update job title/location

Duplicate jobs showing

Multiple syndication sources

Verify with Indeed which feed should remain active

Applications not appearing

Public API user disabled or missing department

Enable API user and confirm department assignment

Job still not found after 4+ hours

Feed delivery or review delay

Contact Bullhorn Support for confirmation

FAQ

How long should I wait after publishing?

Up to four hours, depending on Indeed’s review time.

My job was visible yesterday but disappeared. Why?

Indeed may remove duplicates or expired listings. Check that the job is still Open in Bullhorn.

Do I need the Open Source Career Portal (OSCP) for this to work?

No. Indeed Syndication works with both OSCP and custom portals.