3.399 General Release Notes: Bug Fixes and Small Enhancements
ATSv1 Enhancements & Bug Fixes
ATSv1 for Candidates: New Fieldset to Display Contact Information in the "Select Candidate" Drop-down
If you access “ATS for Candidates
A person looking for a job. A candidate can also be referred to as a Job Seeker, Applicant, or Provider.” from a tab, you are asked to select a Candidate A person looking for a job. A candidate can also be referred to as a Job Seeker, Applicant, or Provider.. Previously, the lookup field would only show the names of candidates. With this enhancement, you can now add other information such as Email or Account to help you choose the correct candidate more quickly.
Configuration Required
- Go to Setup > Object Manager > Contacts A contact (or client contact) is the person who the recruiter is working with at a Company. In Talent Rover a Contact can be either a Client Contact or a Candidate Contact. Both types of Contacts are stored in the same object (Contact). > Fieldsets > ATS QuickAdd FieldSet
- Select the fields you would like to display in the 'Select a Candidate' lookup
Note: The 'ATS QuickAdd FieldSet' is referenced in three ATSv1 locations, so if you add or remove fields from it, it will be reflected in:
- ATS for Candidate > 'Select a Candidate' lookup
- ATS for Job A job (vacancy, position, role) is an opening for which a customer's client needs a placement. > Quick Add Modal
- ATS for Candidate > Quick Add Modal
ATSv1 'Select a Job' modal: Date field displayed as date/time field
In ATSv1, if you access “ATS for Jobs A job (vacancy, position, role) is an opening for which a customer's client needs a placement.” via tab or all tabs, you are asked to select a job as your first step. If you customized the pop-up to display a date field (e.g. “Open Date”) it would show as date+time instead of just the date.
No configuration needed.
ATSv1 > Submit With Email > Template dropdown: Sort templates
An enhancement has been made to the "Submit with Email" functionality that divides templates in folders, sorted in the order of date last modified.
ATSv1: if currency fields are left blank on the Closing Report edit VF page, they get populated with $0.00 on the saved Closing Report
Saving a Closing Report Fifth Stage of Job placement flow, a Candidate that reaches the Closing Report Placement stage has been assigned to a job. In BH4SF, a 'Closing Report' is a record that captures all the information related to the newly filled position (name of Candidate, position, salary, start date, which recruiter gets credit for the hire etc.) in ATSv1 with a currency field left empty will now correctly save as a blank field instead of being populated with $0.00.
No configuration needed.
ATS v1 "Submit With Email": if you close the tab/page without doing anything, a Submittal Record is still created in the background
Closing the “Submit with Email” pop-up without clicking the Send or Cancel button will no longer move the Candidate to the Submittal The Second Stage of Job application flow. This is when the recruiter sends the Candidate CV to the client, a sort of first introduction. stage.
No configuration needed.
ATSv1 > SendOut Schedule > 'Interview Time' field should allow user to enter a specific time
An enhancement has been made to the “Interview The third Stage of Job application flow. This is when the recruiter sets up a job interview between Candidate and Client. Time” field on the “New Send Out The third Stage of Job application flow. This is when the recruiter sets up a job interview between Candidate and Client. Schedule” page that will allow you to manually enter a time, or select a time from the drop-down menu in 15 minutes intervals.
No configuration required.
ATSv1 Quick Add bypasses now respects Salesforce Sharing Rules
The lookup field to Candidates for ATSv1 > Quick Apply has been enhanced to respect the Contact Object sharing setting. Logged In users will only be able to select Candidates that they have access to.
No configuration required.
Remove reference to Google Maps from ATSv1 UI
We have removed the link to Google Maps from the “New Sendout A Client Submission (Sendouts, CV Sent) occurs when a recruiter sends a candidate to the hiring manager for approval to have an interview. Schedule” page.
Apostrophe showing incorrectly for candidates in quick add
The quick add function will now correctly display Candidates with apostrophes in their names.
Duplicate submittals created when clicking “Submit without Email” more than once
Enhancements have been made to the “Submit without Email” functionality to no longer create a duplicate submission An internal submission (submission, shortlist) is used to save the candidate against a job for which they may be a good fit. when the button is clicked more than once.
Daxtra Search&Match Enhancements & Bug Fixes
Search & Match "To" field shows "'" if name contains an apostrophe (under Activities on results page and on Quick Add of ATS)
The following fields will now correctly display names containing apostrophe:
- "To" field in Activities (in Search&Match Candidate Workspace > Activities sub-tab)
- ATS for Job/Candidate > Quick Add lookup field
No configuration needed.
Error when Parsing Resume with Daxtra - 'Delete Candidate Id: data value too large'
The “External Candidate ID” field on Contacts is used to identify Contacts that are synced with Daxtra A BH4SF partner. One of the Search and Match / Resume Parsing services providers integrated with BH4SF. Every time a Contact is updated, a new External ID is generated and the old IDs are stored in the “Delete Candidate Id” field. The “Delete Candidate Id” field has been updated to only retain the last used ID to prevent the “Delete Candidate Id: data value too large” error when parsing resumes with Daxtra.
No configuration required.
Daxtra Search&Match > Potentials Tab > 'Send Email' + ATSv1 > View All Schedules > Email Schedules: Activities are not created when emails are sent from two locations
The following actions will correctly create Activities when sending emails from the following locations:
- Daxtra S&M > (Search results) > Potential Tab > Send Email button
- ATSv1 > Send Out Schedule > View All Schedules > Email Schedules
No configuration required
Daxtra Search & Match "Add To Call List" causing "Apex CPU time limit exceeded" AND "Unable to connect to the server (transaction aborted: timeout)."
Adding Candidates returned by a search to Call Lists A Mass Mailing tool that's used to mass mail a list of candidates or clients via the Daxtra Search&Match UI will no longer display the “Apex CPU time limit exceeded” or “Unable to connect to the server(transaction aborted: timeout)” errors. To resolve this, we no longer query all contacts that belong to a Call_List and instead only return Contacts being added at the moment.
No configuration required
Remove reference to Google Maps from Daxtra Search&Match UI
We have removed the link to Google Maps from Daxtra Search&Match results (Search&Match results page > Candidate Workspace > Location sub-tab).
Various - Enhancements & Bug Fixes
Owner Name field not getting updated on Contact Records
The Owner Name Contact field (TR1_Owner_Name_c) will now update as expected every time the Contact Owner (OwnerId) changes.
No configuration required
Managed Workflow Rules for Stage Start Date: change the Evaluation Criteria at package level
The below managed Workflow Rules are used to capture the Start Date when a Candidate is moved to any Stage in ATSv1:
- Stage Start Date For Application First stage of Job placement flow (Application> Submittal>Interview>Offer> Placement)
- Stage Start Date For Submittal
- Stage Start Date For SendOut
- Stage Start Date For Offer The fourth Stage of Job application flow. This is when the candidate is offered the position (details about salary, locations etc are shared and candidate decides if he wants to take the job)
There is an associated Field Update that populates the Start Date field with the current date when the rule is triggered. These are used to calculate how many days a Candidate stayed in any stage.
The Workflow Rules will no longer trigger every time a record is edited. This means that other unrelated fields will no longer be updated and cause the Start Date field to also be updated. The rule criteria at the package level has been changed to “created, and any time it’s edited to subsequently meet criteria" to resolve this.
No configuration needed.
Closing Report 'Conversion'/'End Assignment'/'Rate Change' package buttons: malfunctioning in Classic and Lightning
The following Closing Report package buttons will now function properly:
- Conversion
- End Assignment A Job position
- Rate Change
No configuration needed.
Add to Call list lightning component not working in the old SAM and ATSv1
The “Add to Call List” component will now function as expected in Classic and in the Daxtra Search&Match. Users can add selected Contacts to an existing Call List or to a new Call List from the following locations:
- ATS v1
- Daxtra Search&Match
- Contact detail page
- Contact List View One of the three user Interfaces in ATS v2 (the others being Kanban View and Table View)
No configuration required
'Add To Call List' component: if a field is added to "Add To Call List Dropdown", it's not possible to select existing Call Lists
Adding fields to the “Add to Call List Dropdown” Fieldset will no longer prevent users from selecting a Call List.
This has been fixed at the package level.
"Page ResumeManager5 does not exist " error in Resume Manager 5 when the browser is Microsoft Edge
Editing or Formatting a resume using Resume Manager in Microsoft Edge will no longer cause the "Page ResumeManager5 does not exist " error.
No configuration required.
Call List - ‘New Member’ filter not working
The “New Call List Member” lookup field will now show Contacts with a certain record type if it has been configured to do so. For more details on this functionality and how to configure it, please see Add Call List Members Based on Contact Record Type
No configuration needed.
"Mass Place Candidates": ATSv1 hangs and doesn't load
Accessing the “Mass Placement The stage that occurs after a candidate accepts a job offer and facilitates their information being copied to the back office.” page after selecting multiple Candidates from Longlists will now load the page as expected.
No configuration needed.
User gets logged out when user tries to create Offers/ Closing Reports in Job Manager
Sandbox Non Production Environments are used by customers to test new features prior to them going live. users will no longer be logged out when creating Offers / Closing Reports in Job Manager The name of a BH4SF legacy application used in older versions of the product with similar fiunctionalities to ATS tool..
No configuration needed
Daxtra Search&Match > Saved search gives a "DUPLICATE_VALUE" error if Potentials are included
Launching a saved search that includes Potentials will no longer cause an error.
No configuration needed
Activities are not getting created when emails are sent from Call Lists
Emailing from the Call List will now create Activities as expected.
No configuration needed.
Daxtra Search&Match: image field is not rendered in Potential tab when user launches a Saved Search
Clicking the Potential tab from a previously saved search, the image fields (for example, Contact Type banners) will now render the image as expected.
No configuration needed.
ATSv1: exclude inactive Users from User lookup fields when creating a Closing Report
With this enhancement, when users create a Closing Report from ATSv1 with the "Edit Closing Report" Visualforce page the User In Salesforce terminology, this is anybody that has login access to an instance. In BH4SF instances, usually the staff of recruiting companies Lookup fields in the Profit Split section will no longer show Inactive Users. This applies to: TR1_Candidate_Credit_c, TR1_Job_Credit_c, TR1_Marketing_Credit_c, TR1_Other_Credit_c, and TR1_Other2_Credit_c.
No configuration required.
ATSv1 > Submittal With Email: Unresponsive Page
In Orgs on package version 3.355 or higher, users reported getting an unresponsive page when they tried to send a Submittal Email from ATSv1. Note that the issue only happened when only one file (default resume) was attached to the email. This has now been fixed at a core package level.
No configuration required.