Setting a File As Private

Learn how to make a file private, and share it with specific users if needed.

By default, every file you upload to a record is public. Depending on your entitlements, you can make a file private — visible only to you, or to a specific set of users you choose. You can only privatize one file at a time.

You can make private files for the following entities:

  • Candidates
  • Contacts
  • Companies
  • Jobs
  • Opportunities
  • Placements

You can only privatize one file at a time. Keep in mind that the your administrator may have the ability to see all private files.

Making a File Private

  1. From the Files tab of the record, select the checkbox to the left of the file.

  2. From the Selected drop-down, select File Settings.

  3. Go to the Visibility field and select Private.

  4. To share the file with specific users, in the Share With section, select the names of the Bullhorn users who should also be able to view, download, delete, and edit the file's settings.

  5. Click Save.

The Is Private column on the Files tab shows which files you've marked as private.

FAQ

Can I stop the record owner from seeing a private file that isn't shared with them?

By default, the owner of a record can view all private files attached to it. To change this, contact Bullhorn Support.