Package: Applicant Management System(AMS)

Enhanced Apply to Job: Agency Option

Note: In order to use the Enhanced Apply to Job feature, the Enable Enhanced Apply To Job option must be enabled. Please contact your system administrator if you would like to enable this feature.

The Enhanced Apply to Job Agency feature allows you to select one or more Candidates that were sent to you through an Agency and apply them to one or more selected jobs. An application is created for each Candidate, but no action is required from the selected Candidates.

Note: An Agency looks into the Account Object for records. Jobscience recommends that all Agencies used should be added as an Account in order to track communication.

Applying a Candidate to a Job

1. From within the Enhanced Applicant Management System, place checkmarks to the left of the Candidates who you want to apply to a specific Job Order. You may select all Candidates by selecting the checkbox to the left of the Action column.

2. Navigate to the Apply to job icon/button in the upper left section of the Enhanced Applicant Management System.
   The Apply to Job(s) dialog appears.
   

3. Enter the name of a Job Order into the Job Title field or click to open a search dialog and select a Job Order.

4. Select the Next button.
   

5. Choose Agency.

6. Click to open a search dialog and select the Agency that sent the selected Candidates to you.
   The Agency field accesses the Account Object for available records. Select the relevant Agency from the list.

7. Optionally, select Request EEO if you want an email sent to the Candidates requesting EEO information. A workflow is required to send an email to the Jobseeker.

8. Save to apply the selected Candidates to the selected jobs.
   The following information is displayed.
   

   • Applications Created - the number of applications that were created.

   • Existing Applications Found - the number of applications that were found to already exist in the system tied to that Job Order.

   • Total Applications Count on Job - the total number of applications that were created and found to already exist in the system.

9. Select Additional Job to apply the selected Candidates to another job or click the Close button to close the Apply to Job(s) dialog.