Package: Applicant Management System(AMS)

Enhanced Apply to Job: Invite to Apply Option

Note: In order to use the Enhanced Apply to Job feature, the Enable Enhanced Apply To Job option must be enabled. Please contact your system administrator if you would like to enable this feature. The email will be sent based on configurations within your instance.

The Enhanced Apply to Job Invite to Apply feature allows you to select one or more Candidates and invite them to apply for one or more selected jobs. The selected Candidates receive an email with an invitation that links them to the actual job listing. An application is created for each Candidate and once a Candidate applies for the job, the application is then updated.

Applying a Candidate to a Job

1. From within the Enhanced Applicant Management System, place checkmarks to the left of the Candidates who you want to apply to a specific Job Order.
   You may select all Candidates by selecting the checkbox to the left of the Action column.

2. Select the Apply to job icon/button in the upper left section of the Enhanced Applicant Management System.
   

3. Enter the name of a Job Order into the Job Title field or click to open a search dialog and select a Job Order.

4. Proceed to the Next button.
   

5. Choose Invite to Apply.

6. In the Message text box, type the message that you would like to appear on the application.
   
   Note: If the Invite to Apply Custom Message option is not enabled, the Message text box is not displayed. Please contact your system administrator if you would like to enable or disable this feature. The email sent to the Candidate is driven by a workflow, which comes with Jobscience. The Product Administrator can change the default email template used with the workflow.

7. Select the Save button to invite the selected Candidates to apply to the selected jobs.
   The following information is displayed.
   

   • Applications Created: the number of applications that were created.

   • Existing Applications Found: the number of applications that were found to already exist in the system tied to that Job Order.

   • Total Applications Count on Job: the total number of applications that were created and found to already exist in the system for the selected Candidates.

   Note: A job must be posted in order to use the Enhanced Apply to Job Invite to Apply feature. If you invite a Candidate to apply to a job that is not posted, you will receive an error message.

8. Select the Additional Job button to apply the selected Candidates to another job or click the Close button to close the Apply to Job(s) dialog.