Creating a Distribution List

Learn how to create an external or internal distribution list in Bullhorn ATS.

Bullhorn supports two types of distribution lists:

  • External: For mass mailing contacts, candidates, or leads.

  • Internal: For notifying coworkers who use Bullhorn — for example, alerting them to new records or sending them copies of notes.

You can create an external distribution list from a list view or the +Add button. Internal distribution lists can only be created using +Add.

Don't add more than 500 records to a distribution list.

Creating a Distribution List Using the List View

  1. Go to the Candidate, Contact, or Lead list view and run a search to find the people you want to add.

  2. Select the Select All checkbox.

  3. Click # Selected.

  4. Under Actions, select Add to Distribution List.

  5. Enter a name for the distribution list, and choose whether to add these records to a new list or an existing one.

  6. Click Save.

You can access your distribution list from Menu > Distribution Lists.

For steps on editing or removing members from a distribution list, see Managing Distribution Lists.

Creating an Internal Distribution List

An internal distribution list lets you automatically notify users when Jobs, Submissions, or Placements are added or edited.

When you create a public distribution list with a type of Internal - Job, Internal - Submission, or Internal - Placement, it appears automatically in the Distribution List field on every record of that type, so users on the list receive a notification whenever a record is added or edited.

Notes:

  • If you've renamed the Job entity, use your renamed term for the list type instead — for example, Internal - Vacancy or Internal - Assignment.

  • If you add a candidate, contact, or lead to an Internal distribution list, Bullhorn shows a warning message, and that person won't receive an email notification when you save the job, submission, or placement.

  • This method isn't recommended for building a list of candidates, contacts, or leads, since you'd need to add each record manually. Use Creating a Distribution List from a List View instead.

  • If multiple lists share the same internal type, Bullhorn uses the oldest one.

To create an internal distribution list:

  1. Select +Add, then select Distribution List.

  2. Complete the fields:

    • Name/Title: A new name, or an existing distribution list to overwrite.

    • Read-Only: Prevents other users from editing the list.

    • Type: The record type the list is made up of.

    • Members: The records to add to the list.

    • Description: A description of the list.

    • Restrict List to Record Type: Limits which record type users can add to the list.

  3. Click Save.

  4. On the Add/Edit screen for a job, submission, or placement, enter the distribution list's name in the Distribution List field to notify everyone on it — or use the Internal User field to notify a single person instead.

Once saved, any user added or edited on a record of the matching type receives an email notification. You can access your distribution list from Menu > Distribution Lists.

For steps on editing or removing members from a distribution list, see Managing Distribution Lists.