Departments, User Types, and Entitlements
Bullhorn ATS uses three interconnected concepts to control what your users can access and do: Departments, User Types, and Entitlements. Together, they give you precise control over your data and your team's permissions.
This page explains how the three concepts relate to each other and links out to the detailed articles for each one.
How Departments, User Types, and Entitlements Work Together
Departments, user types, and entitlements each control a different dimension of access. A user's department determines which records they can see. Their user type determines what they can do. Their user type's entitlements define the specific actions available to them.
Think of it this way: departments answer "whose records?", user types answer "what level of access?", and entitlements answer "which specific actions?"
Departments
Departments divide your data into groups. They control which records a user can see based on who owns those records.
A recruiter in the London team can only see candidates owned by other London team members.
To learn more about departments, see Departments in Bullhorn ATS.
User Types
User types group users together and define their level of access. Every user account must be assigned to a user type.
A Manager can approve placements and run reports. A Standard user can't.
To learn more about user types, see User Types in Bullhorn ATS
Entitlements
Entitlements are the individual permissions assigned to a user type. They control specific actions like exporting records, deleting data, or sending mass mail.
If you change an entitlement on a user type, it applies to everyone with that user type.
A user type can be configured to allow or block exporting records to CSV.
To learn more about entitlements, see User Action Entitlements in Bullhorn ATS.