Bullhorn ATS Calendar Integration

Learn how Bullhorn's calendar integration syncs appointments and interviews with your third-party calendar, and where to go to create, edit, or manage them.

Having trouble with appointments not tracking correctly? See Best Practices for Appointment Tracking for common causes and fixes.

Before You Begin

To use calendar integration, your company must have your email integrated with Bullhorn.

How it Works

Once your email is integrated with Bullhorn, appointments and interviews sync with your calendar, but how that sync works depends on your provider. Outlook syncs in both directions, so changes made in either place carry over. Google Calendar only syncs one way, from Bullhorn out.

Action	Outlook Calendar	Google Calendar
Add or Edit a Bullhorn Appointment within Bullhorn	Adds or updates it on your calendar	Adds or updates it on your calendar
Add an event within your third party calendar that is sent to a candidate’s or contact’s email address as recorded in Bullhorn	Automatically creates a Bullhorn appointment	Doesn't create a Bullhorn appointment
Update an event from your calendar	Updates the Bullhorn appointment	Doesn't update the Bullhorn appointment

For the full requirements and expected outcomes when creating an appointment directly in Outlook, see Creating an Outlook Appointment That Syncs to Bullhorn.

Appointments arrive as calendar invitations by email. Depending on your email settings, you may need to manually accept them for them to appear on your calendar. Check with your email provider if you'd rather they're added automatically.

Creating and Editing Appointments

For steps to create or edit an appointment, see Scheduling an Appointment with a Candidate or Contact.

Once saved, an appointment appears in the Appointments section of the Activity tab on every record it's referenced against.

Adding attendees or making other changes to an appointment sends an updated invite to everyone on it. To make a change without notifying attendees, toggle Notify Attendees off before saving.

Managing Appointments

If you have access to the Planner, you can view all your appointments there in one place. The Planner aggregates the Appointments section of the Activity tab across every record, so you can see everything scheduled in Bullhorn without opening each record individually.