Archiving a Record
Learn how to archive a record individually or in bulk, and how to recover one later.
Archive a record to make it inactive without deleting it — for candidates and contacts you're no longer working with but still want to access, or for companies that have gone out of business. Archiving keeps all of a record's data (emails, notes, appointments, and more) intact; it just removes the record from searches, reports, and list views unless someone specifically looks for archived records.
What happens when you archive a record:
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All related email, notes, and appointments stay linked to the record.
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Archived jobs don't appear in search results or reports, but still appear in Find if searched by ID.
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Contacts of an archived company don't appear in Find or list views.
Credentials work differently. An archived Credential is soft-deleted rather than archived in the usual sense. To include it in a search, its Status must be manually set to Archived — which requires Archive to first be added as an option in the CandidateCertification Status field mapping.
Archiving a Single Record
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On the record's Edit tab, from the Status dropdown, select Archive.
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Click Save.
To un-archive a record, change its Status field to anything other than Archive.
Mass Archiving Records
If you are an administrator, you can archive up to 500 records at once from a list view. If you need to archive more, repeat the steps below for each additional batch.
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Go to the list view containing the records you want to archive.
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Run a search for the records.
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Select the checkbox in the column header to select all records.
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Click # Selected.
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Select Change Status.
This option is controlled by your user type entitlements. If you don't see this option, contact your Bullhorn Admin, who can raise a case with Bullhorn Support to enable it.
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On the Change Status pop-up, select Archive.
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Click Save.
Mass Recovering Archived Records
You can recover up to 500 archived records at once. If you need to recover more, repeat the steps below for each additional batch.
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Go to the list view containing the archived records you want to recover.
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Run a search with Status > Include All > Archive, or filter the Status column for Archive directly.
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Select the checkbox in the column header to select all records.
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Click # Selected.
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Select Change Status.
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On the Change Status pop-up, select the new status, then click Save.
Recovered records reappear in searches and Find. You may need to log out and back in for them to reappear.
FAQ
What if I don't have Archive as a status option?
Archive is available as a status for every record type. If you don't see it